Events Administrator - Roehampton, London

Events Administrator - Roehampton, London 

Reporting to the Events & Banqueting Manager

Job Type: Permanent contract – 40 hours per week (5 days from 7)

Salary: £27,500-£30,000 per annum

Job purpose:

The Events Administrator will provide administrative support to the Events Manager and Events Coordinator to help deliver the Club’s existing Events strategy.   

Key responsibilities:

• Co-ordinate all internal booking requirements on the ESP system including section events, training courses, staff meetings, and sports and games courses
• Main point of contact for all the sections and committees and to co-ordinate and manage all their events including Board Meetings, AGM’s, annual dinners and match teas.
• Main point of contact on the day for organisers and the food & beverage team for all events you co-ordinate
• Provide administrative support for all events such as menus, table plans, place names, signage.
• Co-ordinate all children’s birthday parties at the Club
• Print and distribute weekly function sheets for all events for each relevant department.
• Print all weekly room signs
• Key Liaison with other departments to ensure good communication and preparation of all events at the Club
• Assist with the coordination of the Club’s events including social scene, weddings, member occasions and section events and assist with the hosting of events when required.
• Technical manager for Art Lectures, Club AGM, and AV for other key events when required

While full training will be given, the ideal candidate will possess the following qualifications and competencies:

• Good customer care skills including respecting internal and external customers.
• Excellent attention to detail
• Ability to use your own initiative.
• Good knowledge of database management
• Experience in an events environment is desirable but not essential.
• Experience in using events management software is desirable but not essential.
• Sound IT skills and confidence in different software packages.
• Strong team player and good communicator
• Opportunity to progress within the Club/Department

Benefits include:

• Staff Fund of £550 paid twice yearly after qualifying period
• 2 days ‘Life Leave’ per annum
• Lieu time for time worked over contracted hours
• Generous staff referral scheme of £400
• Generous company pension matching up to 15% after a qualifying period
• On site parking
• Meal whilst on duty
• Use of Club’s facilities on working day following qualifying period
• Death in Service of 4 x salary
• Employee Assistance Programme
• Staff events
• Ongoing training and development

The above job description is not exhaustive, and you may be required to carry out tasks as specified by the Club that are outside the content of your job description on occasion.

To apply send a covering letter detailing how you meet the criteria of the role and CV to our Events Manager.

The role will be closed once a successful applicant has been appointed. We therefore advise you apply early.