Events Assistant

Events Assistant

Location – Broadstairs, Kent

Salary - £23,500 to £25,000 per annum

Permanent

Are you passionate about providing exceptional customer service and building relationships?

Do you have excellent attention to detail, and enjoy working as part of a collaborative team and strong admin experience?

Are you looking for an exciting new role working within a specialist company, providing professional event support and management to not-for-profit organisations? We have the perfect opportunity available for a confident individual to join our client based in Broadstairs as an Events Assistant, offering social hours of Monday to Friday 9 am-5 pm and hybrid working.

Responsibilities

• Assist the Senior Events Coordinator in managing exhibition and sponsorship activities
• Serve as the primary contact for exhibitor/sponsor interactions, fostering and maintaining strong relationships
• Issue event prospectuses, offering advice and guidance on available packages and benefits
• Generate and process sponsorship and exhibition application forms
• Ensure accurate tracking of exhibitor and sponsor package benefits
• Collaborate with the Accounts team to facilitate invoicing, ensuring timely and precise provision of information
• Collaborate with the wider team to ensure comprehensive implementation of all exhibitor/sponsor elements
• Compile and distribute delegate lists for sponsors/exhibitors
• Coordinate with exhibitors/sponsors to ensure timely submission of registrations
• Take charge of managing the exhibitor booth allocation process
• Assist exhibitors in tracking and managing their shipping, AV, and furniture requirements
• Supervise the coordination and execution of on-site activities for exhibitors/sponsors, including setup and teardown
• Act as the primary point of contact for exhibitors and sponsors
• Maintain and update exhibition and sponsorship web pages
• Collaborate with Communications to develop digital/printed materials as needed
• Gather and share key information and statistics for event materials

Skills and Experience

• Previous events experience would be hugely beneficial for the role
• Excellent written and verbal communication skills, with a friendly and professional demeanour
• Strong organisational and multitasking skills, with the ability to manage deadlines and prioritise tasks effectively
• High attention to detail and accuracy in data entry
• Customer-focused mindset, with a passion for providing outstanding support to event attendees
• Able to work as part of a small team
• Enthusiastic and thrives in a fast-paced, yet fun environment

To find out more about the position, please apply and we will be in touch to discuss the role in more detail.

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