Events & Exhibitions Manager

Events & Exhibitions Manager 

Rates: £26.45 Per Hour PAYE / £35 Per Hour Umbrella

Site: Stevenage – Onsite

Contract: Till Sept 2024

Full Time: 37 hours

Client: Defence and Aerospace 
Role Overview
To join a fantastic, international team of dynamic and experienced events professionals who make the department an incredible place to work.
The post holder will have a central role in supporting the business and the Top Management and will be responsible for the management of events, exhibitions and VIP visits in the UK.
As part of the wider Communications and Corporate Affairs (G) organization, the Event and Exhibition team (GV) is an international, multi cross-divisional and multicultural team who values different ways of thinking and working to shape and deliver memorable customer experiences to grow the brand and reputation at the highest level.
This role will involve some travel for business, mainly within the UK, and as such you must be able to travel accordingly.
Responsibilities

• Act as a project manager before and during the event or visit.
• Plan and deliver on time and on quality Protocol and Events activities in the UK.
• Support the organization and management of UK based exhibitions, all divisions
• Support and arrange VIP, media and industry visits
• Collect brief and all necessary information to ascertain precise events requirements
• Be responsible for the event and exhibition concept.
• Decide on treatment for each visitor and take necessary actions or delegate tasks to outside suppliers.
• Coordinate all subcontractors during the event.
• Manage the budget.
• Organize follow-up sessions for lessons learnt and recommendations for the next editions.
• Apply company standards by always being customer oriented and by customizing visits and events according to the stakeholder’s culture, expectations, and requirements.
• Give advice on both content and format.
• Ensure that exhibitions vehicle the business corporate image while answering guests/host’s needs.
• Ensure Health and Safety procedures are respected.
• Engage with Senior Management and their offices for all hospitality and VIP visit requirement.
• Effectively ensure a working partnership with transnational and trans divisional colleagues where appropriate.
• Cooperate with site management and services for visits, media events, etc.
• Work closely with UK Communications and Marketing teams across the business to ensure consistent communication, visibility, and best practice sharing.
• Be aware of and act within the Ethics and Compliance rules.
Skill Set
Essential

• Experience in events management
• Knowledge of Protocol activities
• Excellent communication skills
• Ability to work on your own initiative.
• Excellent organizational skills
• Ability to pre plan and manage large scale and high profile events.
• Ability to work on several projects simultaneously.
• Good knowledge of the company and the industry
• Ability to work with people from all levels, from local contractors to VIPs (external and internal)
• Ability to work with senior management and business areas.
• Excellent communication skills (oral and written)
• All round knowledge of office procedures, PC literate in Word, Excel, Online event tool
• Ability to manage a budget.
• Good knowledge of procurement processes
• Good understanding of compliance regulations and processes

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