Executive Administration Assistant - Part Time

Executive Assistant / Remote / up to £19 per hour
As the Executive Administrative Assistant based at our client, a leading data science company, you will play a crucial role in facilitating the smooth operation of the executive's office. You will handle a diverse range of administrative tasks, requiring exceptional organisational skills, discretion, and attention to detail.
Key Responsibilities:

• Schedule appointments and prioritise tasks according to business needs.
• Prepare correspondence, reports, and presentations with accuracy and attention to detail.
• Maintain organised files, including training records and expense reports.
• Coordinate travel arrangements, meetings, and teleconferences.
• Manage incoming communications, filtering telephone calls, mail, and email.
• Take and distribute internal meeting minutes, ensuring accurate documentation.
• Support management in recruitment processes and new employee orientation.
• Serve as a liaison between the executive and internal/external stakeholders.
• Conduct research, analyse data, and prepare reports with recommendations.
• Coordinate IT maintenance and upgrades, serving as a point of contact for technical issues.
• Develop and implement administrative procedures to improve efficiency.
• Coordinate facility needs, including space and equipment requirements.
• Prioritise and respond to routine and urgent correspondence in the absence of the manager.
• Collaborate with team members and assist with special projects as directed.

Qualifications:

• Proven experience in an executive administrative support role, preferably supporting senior management.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation.
• Strong organisational skills and attention to detail, with the ability to multitask and prioritise effectively.
• Expert proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and deadlines.
• Experience coordinating travel arrangements and managing calendars.
• Knowledge of administrative procedures and best practices.

This is a Part time temporary position, Monday to Friday, 4 hours per day, 20 hours per week.

Up to 12 months temporary contract.

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As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.