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Location
About the job
Job summary
Crown Commercial Service has retained The Adecco Group to exclusively advise on this appointment. This hire is being advertised in-line with Civil Service Commissioners’ Recruitment Principles of ensuring all hires are undertaken following a fair, open and merit-based process.
If you wish to apply, you must email your CV and personal statement outlining how you meet the Essential Criteria detailed below by the deadline of 23:59 on Monday 18th March 2023. These documents should be emailed to Anna.Zygler@adecco.co.uk (Please do not click apply on this job advert).
Are you a self-starter who enjoys finding solutions to all types of problems? Are you great at building collaborative working relationships?
Job Summary
You will be responsible for providing high quality administrative support to Executive Board Directors, as well as providing some support to the Directorate Business Manager and wider Private Office as required. You will work as part of a small team of Executive Assistants, providing cover as required.
Team Summary
This role sits within a team of six Executive Assistants, providing support to Executive Board members and other SCS2 Directors. The team forms part of the Private Office, which works alongside the Strategy, Policy and Governance teams, providing support to the CEO and helping to shape, develop and progress issues that are central to the organisation’s success.
Job description
Key Accountabilites
- Proactive management of the Executive Board Director’s diary, meeting business requirements, resolving conflicting demands on the director's time and planning schedules, ensuring that time management is optimised.
- Arranging business travel and accommodation for the Executive Board Director and other senior members of staff as required.
- Acting as primary point of contact for a named Director, providing support with travel booking; expenses; diary management; meeting room bookings; Workday tasks
- Working with the deployed Directorate Business Manager and supporting the activity of the Executive Board Director and supporting their wider Directorate.
- Acting as primary point of contact for enquiries relating to the Executive Board Director's office using initiative and responding to and/or directing enquiries to the relevant parties, acting with diplomacy and maintaining strict confidentiality at all times.
- Facilitating meetings for the Executive Board Director and other senior members of their team as required
- Event Management - Contributing towards the organisation and coordination of large scale directorate events.
- Developing and maintaining a base knowledge of the key deliverables of the business areas, keeping up to date with changes to key external partners.
- Working as a team with other Exec Assistants to ensure appropriate cover for absences etc, and other administrative support to the Private Office team as required
Person specification
Essential Criteria (to be assessed at application stage):
- The ability to work as part of a team to build and develop strong customer and internal stakeholder relationships.
- Proven written and verbal communication skills, including the ability to clarify detail, provide/obtain information.
- Excellent organisational skills with the ability to prioritise own and others workloads and to undertake independent decisions with regard to own and others workloads without reference to line management.
- Experience of working with senior leader/director within the public or private sector, providing support and demonstrating good judgement on when to act and when to escalate issues.
- Competent level of IT skills with the ability to learn new IT systems and processes
Desirable Criteria (to be assessed at application stage):
- Experience of working as an Executive Assistant or similar role
In the event of a high number of applications, the desirable criteria will be used as a second sift.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Seeing the Big Picture
Benefits
What we will offer you, here are some of the benefits you can expect:
- Competitive salary
- Generous pension scheme
- A discretionary non-contractual performance related bonus
- Working remotely in addition to working in advertised office location
- Flexi time scheme (available for B1-B6)
- Minimum 25 days annual leave to a maximum service related 30 days excluding bank holidays
Explore fully how we will reward your work.
**Want to make a difference? Find out more about the rewarding work that we do in our candidate pack.
At CCS, we actively support, promote and celebrate our differences for the benefit of our employees, suppliers and customers. CCS is proud to be an equal opportunities employer. CCS believes that diversity and inclusion is critical to our success and we seek to recruit, develop and retain the most talented people.
We want to make our recruitment process accessible to everyone, so if there is any way that we can support you, please contact recruitment@crowncommercial.gov.uk
Working flexibly, delivering outcomes
CCS is a flexible business with a smarter working model where our colleagues benefit from a mix of home and office working. Successful candidates are expected to work from one of the office locations listed. Our current office attendance approach requires a minimum of 26 days per quarter (approx 2 days per week, which may be subject to change) in CCS office locations or off site meetings with suppliers, customers, partners, networking / industry events. This is pro rata for those who work part time. Our smarter working principles mean that our people have the advantage of both office and offsite based collaboration and learning, as well as working from home. This way of working allows us to honour our commitment to being a responsible business, offer flexibility and better work life balance as well as ensuring we deliver our business with confidence and in accordance with our CCS values.
Things you need to know
Selection process details
Candidates who are successful at sift will be contacted as soon as possible following the closing date and advised of the interview process in more detail. The sift will commence WC 18th March and interviews will be held WC 8th April via video with interview times and dates to be confirmed. (Subject to change)
To find out more about our recruitment process please click here
Please note: Applicants can make use of artificial intelligence but the information presented at application must be factual.
A reserve list may be held for up to 12 months, which the Civil Service may use to fill future suitably similar vacancies across government for candidates who are considered appointable following interview. Should you be placed on a reserve list and want to be removed please contact recruitment@crowncommercial.gov.uk.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
Our recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commissioners’ Recruitment Principles details of which can be found at http://civilservicecommission.independent.gov.uk
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact recruitment@crowncommercial.gov.uk in the first instance.
If you remain unsatisfied with the response you receive you can then contact the Civil Service Commission at info@csc.gov.uk
