Executive Assistant To The Board Of Trustees

Are you looking for a rewarding opportunity in a charitable organisation, where your exceptional organisational skills and proactive mind-set directly contribute to making a difference?

Creative Support is a national organisation with charitable status, and a Registered Social Landlord. We provide person-centred care, support, and housing to people across England with a wide range of needs. We are looking for an experienced and proactive Executive Assistant to provide essential administrative and secretarial assistance to our Board of Trustees. If you are proactive, diligent, and thrive in a role with a high level of responsibility, we want to hear from you!

As the Executive Assistant to our Board of Trustees, you’ll be at the heart of our governance structure in a role with considerable responsibility. Working closely with the Chair and the trustees, as well as the Company Secretary, you will facilitative executive decision making by providing essential administrative and secretarial assistance. In your dynamic and varied workload, you will be required to:

• Liaise with Chair and trustees to plan and schedule meetings.
• Manage communications and correspondence for Chair and trustees.
• Organize meetings, including sending invites and virtual log-ins, and handle room bookings, refreshments, travel arrangements, and expenses.
• Arrange meetings among Chair, trustees, CEO, and other officers as needed.
• Coordinate agenda for Board Meetings with Chair and arrange presentations and speakers.
• Collaborate with Executive Team on meeting preparation and follow-up.
• Take accurate minutes during Board meetings and distribute them along with reports and papers.
• Maintain attendance records, handle apologies, and manage conflicts of interest.
• Keep records organized and manage the online Board portal.
• Organize Annual General Meeting and other events in collaboration with Company Secretary.
• Assist in recruiting and inducting new trustees.
• Serve as a point of contact for trustees and shareholders.
• Support Company Secretary in their duties.
• Fulfil any other tasks requested by Chair, CEO, and Company Secretary.

The successful candidate will have:

• Prior experience in a responsible secretarial or administrative role, preferably in the charity, social care, or public service sector.
• Strong organisational skills, with the ability to proactively prioritise tasks and meet deadlines.
• Proficiency in IT and online applications, including MS Word, Excel, and PowerPoint.
• Good standard of literacy and attention to detail in managing data and records.
• Excellent communication skills for effective liaison and coordination with others.
• Responsiveness to requests from the Chair and trustees, with flexibility to work evenings as needed.

Please note, this role is available on a full time (37.5 hours p/w) or part time (22.5 hours p/w) basis, however availability to attend frequent evening meetings is essential.

This post is not suitable for home working. Our offices are readily accessible on public transport as we are based in in the centre of Stockport close to the mainline train station and with frequent buses to Manchester.

If you would like to have an informal discussion about the role please contact Sarah Smith by emailing

Sarah.Smith@creativesupport.co.uk.

Benefits of working with Creative Support:

• Friendly and supportive work environment
• Career development opportunities
• High level of training and development through our Creative Academy
• Pension with company contribution
• Free life assurance
• 25 days paid annual leave plus bank holidays, plus an additional day off for your birthday

We are a passionate, inclusive and anti-racist organisation. We embrace diversity and encourage applicants from all backgrounds and cultures. As a Disability Confident Employer we welcome applications from people with a disability, and as a proud Stonewall Diversity Champion we actively encourage applications from the LGBT+ community.

We can only accept applications from candidates who are located in and eligible to work within the UK.

In person interviews will be held on 19 April 2024.

Benefits of working with Creative Support:

We offer all employees competitive pay and a pension contribution in addition to 28 days annual leave. As an employer that is committed to the professional development of our staff we also support our care staff to complete the nationally recognised Care Certificate and pay for your enhanced DBS. Additional benefits include enhanced maternity leave, employee support programmes and an additional day of leave each year on or around your Birthday.

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer, who have recently received Investors in People Gold award. We actively encourage applications from candidates from all backgrounds and cultures, however we can only accept fully completed applications from those located in and eligible to work within the UK – Please be aware we are currently at full capacity with our Visa Sponsor Licenses, therefore we are not accepting applicants who are seeking sponsorship.

We are also not accepting applicants who are currently on a Skilled Worker Visa, seeking secondary employment, as we are unable to actively track the hours worked with the primary sponsor.

We will be interviewing for this role as suitable applications are received and may close this role before the closing date upon a successful candidate being appointed. We do not notify unsuccessful candidates of their outcome at application stage, previously unsuccessful applicants must wait six months before reapplying.

Application Instructions:

In order to apply, please read the job description and then complete the online application form using the links above.

You can also download a copy of our application form using the links above. Completed Application Forms must be submitted to our Head Office address (below) or emailed to recruitment@creativesupport.co.uk to be considered for the vacancy. If you have not received a response to your application within 10 working days of the closing date please accept this as notification of an unsuccessful application. Unsuccessful applicants must wait 6 months before reapplying.

If you require any advice on completing your application form, please call us on 0161 236 0829.

Recruitment Department, Creative Support Ltd, Wellington House, 131 Wellington Road South, Stockport, SK1 3TS