Address
Form of work
SalaryTitle: Executive Assistant to the ExecutiveGroup Director – Development & Sales
Contract Type: Permanent
Hours: Full-time or part time, open to job share opportunities
Office Location: Stratford, London with a requirement to travel to our other offices*
Persona: Agile, office-based 20-40%*
Salary: £35,323 to circa £40,000 depending on experience
Closing date for completed applications: 13th March 2024 at 11.59pm
Early applications are encouraged as we may close the advert and interview earlier than stated.
The role:
As an Executive Assistant at L&Q, you will be responsible for providing proactive, professional support to our Executive Group Director of Development & Sales.
To be successful in this role you must have relevant PA/EA experience gained within a fast-paced environment and at an Executive Director level. You’ll have demonstrable experience working in a highly confidential environment with high level of trust and professionalism. This role would suit someone who is composed, considered and who has exceptional organisation skills and strong attention to detail. You will need to demonstrate that you have managed a busy workload and be used to meeting deadlines. Strong computer literacy is essential as MS Word, PowerPoint, Outlook, MS Teams, OneNote and Excel will all be used daily.
The ideal candidate will be comfortable with complex diary management and have a deep understanding of a Executive Group Director’s role and responsibilities, in order to prioritise and re-organise meetings. The role will also require a certain level of resilience to manage the flux in demand and workload.
In this role you will be the first point of contact for the Executive Group Directors meeting requests and emails, you will also arrange and manage meeting invitations both internally and externally including dealing with external parties, making travel arrangements as required and managing itineraries effectively.
You will support the Executive Group Director by following up on key actions and data, as well as dealing with escalations. You’ll liaise with other senior stakeholders internally to provide exemplary communication and accurate information.
This is an exciting and varied role, which would suit someone with an active interest in construction or development, however, this is not essential. In L&Q we have a team of PAs and EAs who support one another and provide cover when necessary, and therefore teamwork and a supportive nature will be required.
Duties will be varied and will include:
- Complex diary management
- Email management
- Strong language skills, verbal and written.
- Organising travel
- Preparation of reports for meetings
- Preparation of papers for board meetings and committee meetings
- Typing of emails, letters, reports and presentations
- Expenses management
- Departmental event management
- Minute taking
- Preparation of highly confidential documents
*We are a multi-site organisation and we have offices across Manchester, London and Kent. This role will require occasional travel between our offices, but expenses will be covered. The successful candidate will need to be flexible with office attendance, and be willing to match the same office days as the Executive Group Director, as well as accompanying them with site visits at least once a month.
If you have the skills and experience listed and are interested in working for an organisation that can make a difference, then please apply without delay.
L&Q benefits:
- Hybrid/agile working
- Strong family-friendly policies
- Committed Learning & Development
- Annual leave starting from 28 plus bank holidays
- Generous non-contributory life Assurance
- An Employee Assistance Programme
- Employee discount scheme
- Up to 21 volunteer hours per year
- Great places to work certified 2022
- Best Workplaces for Women – ranked 23 in the UK
About L&Q:
At L&Q we believe passionately that people's health, security and happiness depend on where they live.
We house around 250,000 people in more than 105,000 homes, primarily across London, the South East and North West of England – We are one of the largest housing associations in the country, but we’re more than just a registered charitable housing association.
Our vision is that everyone deserves a quality home that gives them the chance to live a better life.
This echoes our purpose to provide homes and neighbourhoods everyone can be proud of. We will do this by delivering safe, high-quality homes, services and support for all of our residents.
L&Q commitments:
At L&Q, people are at the heart of our business and our success depends on employing the best p and getting the best from them. This is why we are committed to developing our people. It's only by investing in a well-trained and motivated workforce that we can continue to prosper and sustain business success.
At the foundation of everything that we do are our corporate values and associated behaviours. Our organisational behavioural framework outlines the core expectations of all employees, which should be demonstrated at all times when representing L&Q. More information about L&Q’s values can be found on our website and a copy of our behavioural framework can be provided on request.
We are committed to supporting your work-life balance and recognise the changing demands and circumstances in life. Please let us know during the recruitment process if you’re interested in part time working or job sharing. In addition, should your circumstances change once you have joined L&Q, you can also request flexible working arrangements, e.g. a change to working hours - if it’s feasible then we’ll make it happen.
We are recognised externally for our commitment to inclusion. We are a Stonewall Diversity Champion, a Disability Confident (Committed) employer and have signed the Time to Change Employer Pledge to demonstrate our commitment to end mental health discrimination in the workplace.
