We have an exciting opportunity to join our client's growing organisation to as Executive PA to the Chief Executive, Senior Executives and Board. The role is paying £31,000 to £34,000 and will be 100% office based (with free parking) in their South Bristol offices (BS13).
The company
Our client is a multi-academy trust that is committed to delivering an inclusive approach to education; it currently includes eight schools with a further four waiting to join.
The role
Reporting into the CEO responsibilities will include:
- Acting as first point of contact for the CEO and Central Team
- Managing internal/external correspondence, enquiries, or requests (Letters, telephone calls, emails, website or through social media, dealing with them through to conclusion or referring them on as required
- Managing the CEO's and Director of Education's' diary, organising meetings and functions and ensuring these are well prepared for
- Working the Company Secretary to support the efficient functioning of the Trusts' governance structure (Members, Board of Trustees, and school-based governance activity) in accordance with legal and regulatory guidelines.
- Seeing advice and guidance from third parties on behalf of the Central Team
- Providing comprehensive administrative support to the Central Team to include
- Diary management
- Communications
- Meeting scheduling
- Requests for information and ensuring deadlines are met.
- Preparation of reports, letters, and documents
- Preparation of agendas, papers, and minutes
- Carrying out background research
- Dealing with confidential matters
- Maintaining records of signed minutes and meeting papers
- Other general administrative duties as required.
- Managing the policy review schedule for the Trust, maintaining accurate records and liaising with colleaguesto ensure documents are prioritised and reviewed as required.
- Responsible for the update of content and data to the Trust website and other social media platforms
- Leading on designing publications, protocols, and other critical Trust documentation
- Leading on developing Trust marketing materials in collaboration with the Executive Team and schools
- Building effective and collaborative working relationships with internal and external stakeholders, sharing best practice and knowledge
- Complying with data protection legislation, managing electronic and hard copy information and the archiving or disposal of documents in accordance with policy and procedures
- Have an awareness of the educational landscape and its implications for the work of the CEO, the Trust leadership team and Trust governance.
- Undertaking any other duties as required
Person Specification
- Previous experience of providing confidential administrative support to senior personnel
- Previous experience in minute taking.
- Be able to demonstrate competence in dealing with confidential matters.
- Demonstrable experience in managing conflicting workload and prioritisation.
- Highly organised and able to multi-task
- Previous experience of working in an educational environment would be beneficial.
- Previous experience of clerking for a governance board would be advantageous.
- Good attention to detail, accuracy, and presentation
- Excellent communication skills
- Strong IT skills including Outlook, Teams, Word, Excel, and PowerPoint
- Able to use design programmes such as In-Design (or be willing to undergo training in this)
The salary
£31,000 - £34000 plus discount reward schemes, free parking, flu jab, Cycle to Work Scheme, Eyecare Scheme and Local Government Pension Scheme.
Hours - 37 per week Monday 8-4, Tuesday 8-4, Wednesday 8-4, Thursday 8-4, Friday 8-3.30
This role cand be full time or term time with extra weeks (10 working days in the school holidays every year)
Location: Head Office, (BS13) - 100% office based.