Address
Form of work
SalaryExecutive Assistant /Personal Assistant to the Director - Harlow Essex
Part Time 4 days a week
Working hours 9.00am - 14.30pm
Purpose of the Job
Your role is to work closely with our Director to accomplish his day-to-day tasks.
We are looking for someone who is organized, experienced at delivering to deadlines, and has excellent attention to detail; who wants to be part of our fast growing, award winning Public Sector recruitment company.
Responsible to: Director
Roles and Responsibilities:
- Assist the Director in managing their tasks.
- Manage smaller projects to completion.
- Manage the Directors calendar and set up meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office systems.
- Maintaining strict confidentiality.
- Manage information flow in a timely and accurate manner.
- Make travel and accommodation arrangements (when needed)
- Manage expenses and prepare weekly, monthly or quarterly reports.
- Act as an office manager by keeping up with office supply inventory.
- Format information for internal and external communication - memos, emails, presentations, reports
Minimum Competence Requirements
- 4 years + Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Strong verbal and written communication skills
- Proven attention to detail
- Excel, PowerPoint, Word, Exchange Calender management, Teams application knowledge and skills
- Confident working as part of a team and independently
- Experienced at working and delivering to deadlines.
- Comfortable multitasking in a fast-paced environment
- Familiarity with office gadgets and applications (e.g. e-calendars and photo copy machines)
- Discretion and confidentiality
What we Offer
- Excellent office atmosphere
- We are an Investors in People certified organisation we value our staff and provide opportunities/ environment and support for our team to grow and build their careers.
- Funded training and development utilising internal and external trainers.
- Company incentives including Holidays, Fun Days, Duvet Mornings, Bonuses.
- Company Gym membership, mobile phone.
INDREC
