Exhibitions Coordinator

Exhibitions administration

• Manage exhibition and touring files and documentation such as object and packing lists.
• Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
• Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
• Producing the touring e-bulletin, creating and updating tour proposals
• Issue insurance/Government Indemnity certificates as required and administer insurance requirements across Kensington and touring exhibitions.
• Raise purchase orders, expense claims and assist with budget management for Kensington and touring exhibitions.
• On occasion lead on the planning, installation and maintenance of smaller museum displays.
• Maintain databases such as CRM.
• Set up and minute key project and design meetings.
• Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design.

Transport, installation and interpretation

• Obtain transport quotes, and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and touring venues.
• Ensure procedures are adhered to for the receipt and dispatch of exhibits.
• Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with Government regulations on the use of temporary import facility and export licensing requirements.
• Manage condition reporting procedures.
• Assist with the sourcing of materials and equipment such as AV, lighting, props etc.
• Co-ordinate proofing and editing stages for exhibition interpretation.
• Assist during the installation of exhibitions, including liaising with technicians, conservators and couriers, and supporting Exhibition Manager to oversee packing and unpacking.
• Act as a museum courier, overseeing installations at tour venues.
• Manage the de-installation of exhibitions.