Facilities Assistant

Job Reference: GRP/SB/26-02/1089

Job Title: Facilities Assistant

Location: Site Based

Site Address: 1 West Bridge Place

Postcode: LE35

Salary: Competitive

Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:00 - 16:00 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Facilities Assistant to join our passionate and driven team based at 1 West Bridge Place

The Facilities Assistant is the person ‘on the ground’ on the clients' site and is first and foremost the liaison between HMLR and OCS, to ensure that the contract is delivered to the required standard, both from a client and an OCS perspective. This includes, but is not restricted to:

Site requirements:

• Ensuring all tasks requested or carried out on behalf of the client are logged on the helpdesk and assigned to the correct person.
• Ensure all tasks are completed within their SLA, or make me aware of any that might fail so we can mitigate.
• Carrying out post-room duties
• Complete regular stocktakes of stationary & hospitality and place orders as required (suppliers and training TBA)
• Meeting contractors/ OCS technicians and ensuring relevant H&S paperwork is completed. (Training TBA)
• Ensuring contractors paperwork is received and filed correctly for auditing purposes
• Keeping a log of cleaners times/holidays/sicknesses and completing fortnightly timesheets.
• Make aware of any potential issues on site so they can be dealt with on time.
• Following training, carry out low-level PPM tasks as per schedule.
• Completing any other reasonable management request in the allotted timeframe.
• Complete training where requested.
• Deliver Tool Box Talks to the team where required and obtain signatures.
• Prepare meeting rooms as and when requested via the helpdesk, including providing hospitality.
• Ensure cleaning consumables are ordered monthly and sufficient stock is kept on site.

Compliance requirements:

• Using BlueHook and/ or Concept, monitor and deal with all planned preventative (PPM) and reactive maintenance. Liaise with the engineering team to ensure jobs are completed within their SLA.
• Using the PPM schedule sent out each month monitor ppm progress and liaise with the helpdesk on time to get scheduled in.
• Check all PPM paperwork to see if any reactive works have been identified.
• Carry out regular hazard-spotting walkabout of the building and grounds and raise any concerns identified using the ‘AIRline reporting system.

About You:

• Applicants must have the right to work in the UK

Benefits

• Informal hybrid/flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Atalian Servest Superstar Awards
• Long service awards

How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)

https://b/form/f3343c912a8643b69cfdc89dc2bbba8f