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Form of work
SalaryAs an experienced Coordinator, you will be joining our facilities engineering team, working individually and alongside the various facilities team members and wider business departments.
This is an exciting opportunity for a Facilities Coordinator acting as the first contact point in the provision of administrative support for the facilities engineering department.
The post holder will provide support across the department to ensure all administrational tasks are completed to a high standard and in line with the departmental goals and objectives.
Preferred Skills, Qualifications and Experience
- Strong IT skills and experience of working with electronic systems and Microsoft packages.
- Experience as a coordinator, ideally in a facilities environment.
- Excellent communication skills, both verbal and written.
- Able to manage their own workload and prioritise admin tasks in order of importance.
- Experience of commercial awareness, corresponding with suppliers and wider business stakeholders.
- Experience using SharePoint or other QMS systems.
Main Responsibilities
- Gathering information from the facilities engineering team leaders to update the Facilities management team.
- Updating and maintaining the supplier database for accuracy and escalate issues to the management team.
- Working with the facilities engineering team to ensure facilities admin tasks are completed in a timely manner.
- Assisting with collating timesheets and ensuring accuracy.
- Reviewing the skills matrix to ensure engineer training and competence is current and up to date.
- Supporting with induction and training bookings for new and existing staff members.
- Taking notes in meetings, updating minutes and sending out updates to relevant staff.
- Keeping up to date with relevant legislation and brief out to relevant departments.
- Ensuring tool box talks and other mandatory training has been completed and reported accordingly.
The closing date for applications is 18/07/2024.
To apply send a copy of your CV with covering letter quoting the position reference FC0524RD or click on the link to apply.
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