- Purchasing and maintaining cleaning and basic office supplies
- Keeping a calendar overview of office events and training programmes
- Updating distribution lists
- Maintain post & storage areas and organise couriers for all teams when needed.
- Maintain security and access pass records and create/deactivate security passes
- Maintain remote records and supplies for Berlin office (with occasional travel)
- Update Brighton company invoicing and expenses using bespoke software
- Work as part of a team to deliver Special Projects (Sustainability Team, People Experiences etc.)
- Greeting Clients/Visitors at reception and manage client-facing meeting spaces to ensure a high standard at all times.
- Any other duties within the scope and purpose of the role as required by the Regional Senior Facilities and Operations Manager
- Relevant experience is essential.
- Good working knowledge of Microsoft Office (Word, Excel, PowerPoint etc)
- Excellent communication skills both written and interpersonal
- Quick-thinking and problem-solving skills are essential
- Good organisational and time-management skills and the ability to work effectively as part of a team
- Attention to detail and the ability to work accurately with minimal supervision
- Ability to handle routine interruptions, and a flexible approach to changing priorities with ease as well as the ability to move at a fast-pace
- German language skills desirable
Our worldwide practices describe specific behaviors that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.
Always improve, Always Advance - Only be satisfied with complete success - Kaizen
Passionately Professional - Take an uncompromising approach to your work and be determined to be the best
Hypothesize - Practice - Validate – Shikumika - Use the Rakuten Cycle to succeed in unknown territory
Maximize Customer Satisfaction - The greatest satisfaction for our teams is seeing their customers smile
Speed!! Speed!! Speed!! - Always be conscious of time - take charge, set clear goals, and engage your team