Facilities Support

Job Description

Facilities Support, £25,000pa

It is an exciting time to join the Law Society of Scotland.  The Society is looking for a Facilities and Front of House Support to join our team. This role, supporting the Facilities and Health & Safety Manager, will ensure close collaboration between operational teams as well as key suppliers.  The successful candidate will be responsible for maintaining and supporting the compliance and administrative needs of the Facilities Team.

Due to the nature of this role and the responsibilities involved the successful candidate will be required to be based onsite each day.

At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond. 

Key Responsibilities for this role:

- Responsible for the secure receipt, sorting, distribution and management of all Royal Mail, DX Post and deliveries recording all tracked mail items.
- Manage offsite storage archiving, retrievals and file destruction processes.
- Responsible for managing and coordinating all requests received via our internal Facilities Helpdesk.
- Develop, maintain and implement written process and procedures to be included in the Facilities Manual.
- Manage the smooth operation of meeting room setups and layouts.
- Assist with Reception duties, covering reception calls.

Key Knowledge, Skills and Experience:

- Experience of working in a similar role within an office environment.
- Strong attention to detail and excellent time management skills.
- Excellent communication skills both verbal and written.
- Ability to build and sustain effective working relationships at all levels.
- A willingness to learn quickly and assist whenever required with a positive attitude.

What we offer our employees?

We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:

Flexible working, to allow you to work around your lifestyle and commitments.
30 days holiday plus bank holidays
A competitive pension provision scheme
Excellent family friendly benefits
Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.

The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page. 

We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!

If this opportunity sounds like the one for you, click Apply now.

This vacancy will close at 12 noon on Tuesday 9th April 2024. It is anticipated that interviews will take place during the following week.