Facilities Works Co-Ordinator (Mobile)

Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.
Division / Department - Estates and Facilities Management
Grade - Surrey Police Grade D / Sussex Police Grade 7
Status - Full Time
Contract Type - Permanent
Salary Grade Range - Surrey Police £24,075 - £27,303 / Sussex Police £24,462 - £26,487
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
The Facilities team form part of the wider Estates and Facilities department, responsible for managing the built environment within the police owned estate, ensuring that the buildings remain compliant, safe and support the effective delivery of policing in Surrey and Sussex. The Facilities teams are responsible for 'front-end' service delivery of a wide range of Facilities Management (FM) services on behalf of both Surrey and Sussex Police Forces, supporting our operational officers and staff in delivering their respective services.
Are you looking to start or develop your career within Facilities Management? Do you want to make a positive contribution to the local community? If so, we are pleased to advise that, following a departmental restructure, we have a number of exciting Facilities Works Co-Ordinator roles across Surrey and Sussex, that could enable you to fulfil your aspirations.
The Facilities Works Co-Ordinator is a key role within the department responsible for delivering a professional, efficient and effective multi-disciplined FM service that supports our core business of operational policing. Largely responsible for the delivery a pro-active and pre-planned building improvement schedule (painting and decorating) and supporting Facilities led projects across both the Surrey and Sussex estates, ensuring working environments provided are well maintained and professionally presented.
Facilities Works Co-Ordinators also play a pivotal role in supporting the delivery of larger departmental projects (including site refurbishments, redevelopment and decommissioning activities) as well as assisting in local office moves and relocations. You will form part of a small mobile team, based out of both Surrey and Sussex Police Headquarter sites, and will be responsible for undertaking works across all owned properties within the joint Surrey and Sussex estate portfolio. Therefore, it is essential that you hold a full driver's licence and have the ability to pass a police driving assessment in order to drive a variety of police owned vehicles (up-to and including long wheel-based panel vans).
Resilient and self-motivated with excellent planning and organising skills, you will be required to effectively balance your scheduled workload whilst having an ability to adapt to changing priorities when required. We take pride in our working environment and a sense of ownership and personal responsibility are vital in maintaining and improving the standards for our key stakeholders.
Also responsible for providing resilience to both the Local and Custody Facilities Teams enabling the continued delivery of a professional and re-active FM service across the police estate in times of staff absence. This will ensure that the department can deliver key statutory requirements maintaining compliant, safe and operationally effective working environments for all occupants.
Excellent communication skills will be key to successfully deliver the scheduled rolling programme of works for the team. You will be required to evaluate any requested or identified works, their impact on the site users and discuss recommendations with your line manager and local site stakeholders ensuring minimal impact on operational policing and staff.
FM based training will be provided, as will other mandatory Force and departmental courses, through a variety of mediums (including online, classroom, external providers and E&F colleagues).
For full information about the role, please refer to the attached Job Description.
Skills & Experience
Skills & Experience
We are seeking individuals with the following skills, knowledge and experience:
• Previous experience of working in an FM environment is preferred, but not essential.
• Practical experience of minor maintenance activities and building improvement projects, including painting and decorating.
• Ability to work as part of a team and be self-motivated to work independently with remote line management.
• A desire to undertake training to enhance knowledge and develop skills.
• Excellent planning and organising skills with the ability to work to deadlines and manage competing priorities.
• Experience of working within and contributing towards team goals, whist having the confidence to use own initiative to make dynamic, informed decisions to meet the needs of the department.
• Proven experience of developing professional working relationships within interdepartmental teams.
• Knowledge of workplace health & safety with practical experience of buildings related legislation (including Fire, Legionella, COSHH, Asbestos, Lone working and working at height) would be advantageous.
• Knowledge and experience of Microsoft software including, Outlook, Word and Excel.
• Full driving licence with the ability to pass a police driving assessment.
• IOSH Managing Safety, or equivalent qualification, is preferable, but if not, there will be a requirement to work towards this within a timeframe to be agreed with your line manager.
Why Work With Us?
Why work for us?
This is an opportunity to work in a unique environment which will allow you to develop your FM skills, knowledge and experience in a public service. We are enthusiastic and proud to support operational policing through the provision of workplace environments that enable our officers and staff deliver their service to the public residing in Surrey and Sussex. Benefits include:
• Competitive salary - with annual incremental rises within salary banding.
• Career progression and training opportunities
• Local government pension scheme
• Generous annual leave entitlement
• Discount schemes
• Access to Financial and mental wellbeing guidance and support
• Sports, social and network groups
• Opportunity to work alongside front line operational officers
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Further Information
For further information or to discuss the role please contact:
Robbie Kaiser, Facilities Works Manager via email - robbie.kaiser@sussex.police.uk