Faculty Pgr Programme Assistant

Salary: £23,700 with progression to £25,138 per annum, pro rata
Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 08 April 2024
The Role
To provide comprehensive administrative support for the Faculty’s Research Student Development Programme and the Graduate School to ensure that the Faculty and University policies, deadlines and standards are met.
This will include the support of in-person and online events across the faculty to ensure the smooth running of training events administered through the workshop booking system.
This is a part time secondment 22.2 hours per week from 1st May to 1 August 2024
For further information or informal enquiries please contact Abby Davies at abby.davies@newcastle.ac.uk
Key Accountabilities
To support the Graduate School’s Research Student Development Programme, including the organising of workshops, timetabling of sessions, booking of rooms, the sourcing of the facilitators for each session, and the organising of catering
To support PGR related events and activities, this will include support for internal and external speakers and arrangements for event operations including basic audio-visual support
To manage the workshop booking system, including writing session overviews, adding the new academic programme to the system, and recording cancellations and attendance
To facilitate and administer the session evaluation process, including the collation of the data
To provide reports on workshop attendance, overall programme engagement and the session evaluations for the bi-annual reviews and when requested on an ad hoc basis
To update relevant electronic resources and maintain a pro-active presence for the programme and its related activities (i.e. newsletter, online resources, and social media sites) ensuring there is up-to-date information, including the latest development opportunities
To maintain the relevant distribution lists for the Research Student Development Programme and the Graduate School
To assist in the production of programme and publicity material, ensuring they are prepared, collated, and submitted in keeping with the University guidelines
To act as secretary to the Postgraduate Research Development Programme Committee, including agenda and document preparation, circulation, minute taking and monitoring the progress of any actions
To act as the main point of contact for postgraduate research development enquiries: dealing with queries in an efficient and timely manner, and referring onwards where appropriate, in order to maintain good support mechanisms within the faculty and ensure that processes and University regulations are adhered to
To be responsible for the communication of information on the Supervisor training required by the faculty and delivered by the Central Team, and to monitor that the criteria is adhered to for additions to the Academic Supervisors List (also know as the Fellows List) by all Supervisors in the Faculty
To maintain the Faculty Academic Supervisor/Fellow's List in order to provide the Graduate School with an accurate list of Supervisors, Panel Members, Internal Examiners, and Independent Chairs
To prioritise your own work and help other team members to ensure that all Graduate School targets and deadlines are achieved
Any other duties within the scope and general nature of the grade which may be required. This may include some flexibility in working hours
The Person
Knowledge, Skills and Experience
Strong IT skills, including experience of working with databases and spreadsheets
Experience of support work within a busy and varied customer focused service
Ability to work accurately with attention to detail
Ability to work alone using initiative whilst following line management guidance
Good communication skills, written, oral and interpersonal
Ability to work in a confidential and discreet manner
Ability to work under pressure, manage diverse priorities and meet deadlines
Events management experience
Attributes and Behaviour Keeps work systems up to date, neat and tidy Plans workload and tasks in a systematic way Tailors content of communication to the audience, changing style, tone, and format appropriately Has a positive attitude for doing things better Maintains flexibility in work plans to allow for changing circumstances
Qualifications
Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or substantial relevant work experience in the unit or a comparable setting
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 26837