Finance And Admin Officer

We are a charity that works with the local community of the Romney Marsh and beyond. We provide specific services that support those who are facing mental health challenges, who can struggle to access information and guidance and may be isolated. We do this via our specialist college, our adult mental health and wellbeing service and our SEND service.

We are a small, dedicated and happy team who are grounded and non-jugemental. We value each other and our experiences.

Find out more about us on our website

https://www.lighthouseonthemarsh.org/

Job Title: Finance and Admin Officer

Job Type: Permanent

Annual Salary: £24,960 (£29,250 FTE)

Work schedule: 9am – 5.30pm, Monday to Thursday

Who we’re looking for

You’re supremely organised, enjoy planning and have an eye for detail. You’ll have experience in providing excellent customer service and you’ll have a friendly manner both face to face and over the phone. You're dedicated, efficient and can handle a varied workload, and importantly, your caring attitude underpins everything you do - to make a real difference to people’s lives. You’re approachable and have the ability to build strong relationships with our clients, their families and internal/external teams. You are a team player, can adapt to new challenges and will pull your weight; you are equally able and motivated to work under your own steam.

You will support the Leadership Team and manage the finances of the organisation as well as provide administrative support, with the following key responsibilities:

• Maintaining, analysing monthly/annual management accounts on Xero.
• Ensure that payment runs are carried out on a regular basis and in accordance with terms.
• Develop and review finance controls, systems, and procedures.
• Working with our accountants to ensure bank and other control account reconciliations are kept up to date.
• Working with our accountants to run payroll and pension payments in an effective and timely manner
• Support in preparing the organisational budget, and project budgets as required.
• Preparing financial information to support contracts and projects with key stakeholders and funders eg ESFA, KCC, grant funding organisations
• Working with our accountant and auditors to produce year end statutory accounts.
• Complete all required HR administrative duties in accordance with the policy and procedure guidelines
• Managing Petty Cash and to maintain monthly reconciliations
• Managing all documentation in line with GDPR regulations
• Ensuring that computer and paper records are kept up to date as required
• Ensure that the organisation’s facilities and Administrative elements are kept in good order as well as appropriately stocked for the smooth delivery of services.

Key skills:

The key skills we are looking for are:

• You should have a good command of Xero software, and contract management processes
• You can communicate clearly and effectively with Finance and non-finance colleagues at all levels, and to produce clear financial and narrative reports.
• You can provide financial analysis to support key decision-making.
• You should be proficient with Microsoft 365 applications; SharePoint, Word, Excel and Outlook
• You are organised, methodical, strong on detail, and able to map out deadlines and make plans.
• You are interested in people (working in a small, supportive team).
• You should have excellent verbal, written, numerical and organisational skills.
• You will have at least 3 years administrative experience
• You will have previous experience of working in a similar environment

Benefits:

• Holiday: 22.5 days (including Bank Holidays)
• Company pension
• Free, on-site parking
• Statutory Sick pay/ Full Pay after 4 years

Job Types: Part-time, Permanent

Salary: £24,960.00 per year

Expected hours: 32 per week

Benefits:

• Company pension
• Free parking
• On-site parking
• Sick pay

Experience:

• Finance & Administration: 3 years (required)

Ability to Commute:

• New Romney, TN28 8LH (required)

Work Location: In person

Application deadline: 29/03/2024
Expected start date: 06/05/2024