Finance Officer

The role

As the Finance & Operations Officer at GBSS, you will play a crucial role in ensuring the smooth functioning of our charity. You’ll be part of a small but impactful team, contributing to improvements in awareness, knowledge, policy, and research related to GBS infection prevention and treatment.

Reporting to the Chief Executive, you will have three key areas of responsibility:

Financial and accounting (70%)

• Maintain accurate and up-to-date financial accounting procedures and records for the charity
• Handle data entry for financial transactions.
• Assist in preparing financial statements, including monthly management accounts.
• Assist with payroll processes.
• Ensure compliance with relevant financial statutory and regulatory requirements.
• Ensure effective internal financial controls are In place and followed.
• Provide training and support to team members across the organisation on financial procedures, eg expenses, purchase orders, etc
• Maintain clear and up-to-date procedure notes for all areas of responsibility

Human resources support and admin (15%)

• Assist with HR administration tasks, including employee records, contracts and leave management
• Coordinate recruitment processes
• Lead on the onboarding of new starters, including training on core systems and processes
• Support staff development and training initiatives

Office management (15%)

• Maintain office supplies and equipment
• Organise office space and facilities
• Develop and maintain a database of all external contracts, review service performance, promote improved efficiency and oversee renewals where appropriate
• Promote equality, health, and safety within the company, monitoring and proposing improvements to company policies.
• Develop and promote the use of SharePoint, Teams, Beacon and Monday[dot]com as effective communication and collaboration tools
• Lead the management of office technology

In addition, the job holder will support the Chief Executive and other team members as required.

This job description is indicative of the range of current duties and responsibilities for the post; it is not comprehensive. Duties will change to reflect organisational needs. This job description must be regarded with a degree of flexibility. All changes will be discussed with the jobholder.

Deadline for applications: noon, Thursday 18 April 2024 with interviews held on Tuesday 23 April 2024. 

Terms and Conditions

• Location: This role is hybrid role at GBSS's offices in Haywards Heath, West Sussex and working from home. 
• Working Hours: 14 hours per week, with 1 hour for lunch daily unpaid (40% FTE)
• Annual Leave: Annual leave entitlement of 25 days per year and 8 paid public holidays per year, plus 3 days at Christmas.
• Pension Scheme: Contributory (4% of salary).
• Season ticket loan
• Probation: 3 months
• Notice Period: One month each.
• Salary: £28,000 per annum FTE