Fleet Assistant

The Home to School Transport Fleet Assistant is responsible for managing the safe and efficient transportation of students between their homes and schools.
The Home to School Transport Fleet Assistant is a key position that requires strong organisational skills, as well as the ability to work collaboratively with others.
As a Fleet Assistant responsible for looking after vehicles, your primary focus will be on ensuring that all vehicles in your fleet are well-maintained, serviced, and repaired promptly when necessary. You may also need to source parts for vehicles from scrapyards to keep your fleet running efficiently and cost-effectively.
The successful candidate should also have excellent communication skills and be able to work well under pressure.
As a Fleet Assistant for Home to School Transport, you would have several key responsibilities related to budget, motivation, safety, and liaising with mechanics. Additionally, you may need to establish new relationships with mechanics to ensure that your fleet is well-maintained and operates efficiently.
Their job description includes:
1. Fleet management: The Home to School Transport Fleet Assistant is responsible for managing the fleet of vehicles used for transporting students.
2. Driver management: The Fleet Assistant is responsible for recruiting, training, and managing drivers to ensure they are capable of providing safe and efficient transportation for students.
3. Route planning: The Fleet Assistant is responsible for creating and optimising routes for the transport of students. This involves collaborating with school officials, transportation coordinators, and parents to ensure the routes are efficient, safe, and meet the needs of the students.
4. Safety and compliance: The Fleet Assistant is responsible for ensuring that all transportation operations are in compliance with relevant safety regulations and guidelines.
5. Budget management: The Fleet Assistant is responsible for managing the budget for transportation operations. This includes tracking expenses, negotiating contracts with suppliers, and identifying areas for cost savings.
6.Vehicle Maintenance and Repair:
- Develop a comprehensive maintenance schedule for all vehicles in the fleet, including regular oil changes, tire rotations, and other routine maintenance.
- Work closely with mechanics and other service providers to ensure that all repairs are completed promptly and efficiently.
- Regularly inspect vehicles to identify any issues or potential problems, and take appropriate action to prevent breakdowns or other issues.
7. Sourcing Parts from Scrap yards:
- Research and identify reputable scrap yards that have a good selection of parts for the types of vehicles in your fleet.
- Work closely with mechanics to identify which parts are needed for specific repairs, and coordinate with scrap yard owners to source those parts as quickly and cost-effectively as possible.
- Develop a comprehensive fleet management strategy that includes maintenance, repair, and replacement schedules for all vehicles in the fleet.
- Keep accurate records of all vehicle-related expenses, including maintenance, repairs, and parts sourcing.
8. Communication: The Fleet Assistant is responsible for maintaining open communication with parents, school officials, and transportation coordinators to ensure that any issues or concerns are addressed in a timely and effective manner.
9. Staying up-to-date with any changes to transportation regulations or laws that may impact the operation of the transport service.
10. Motivating Drivers:
- Develop clear performance expectations and key performance indicators (KPIs) for your drivers.
- Regularly communicate with drivers to identify any concerns or issues they may have and address them promptly.
11. Safety:
- Implement rigorous safety protocols and procedures to ensure the safety of students and drivers.
- Regularly monitor vehicle maintenance and repair to ensure that all vehicles are in good working condition.
12. Liaising with Mechanics:
- Develop strong relationships with your mechanics and regularly communicate with them to ensure that vehicles are properly maintained.
Qualifications:
- Strong knowledge of automotive mechanics and maintenance practices.
- Excellent problem-solving and analytical skills.
- Positive mindset to move the company forward