Fleet Co-Ordinator - Req24375

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

Leeds Building Services (LBS) is the in-house service provider for construction, repairs and maintenance works across the Council. The service currently delivers Responsive Repairs, Maintenance and Planned Works to Council Houses across various parts of the City and Council Assets across 800 sites including Schools, the Civic Estate, Offices, Sports and Leisure Centres and Children’s Homes across the Authority.

As a Fleet Co-Ordinator you will:

• Responsible for LBS fleet related activity ensuring effective liaison with colleagues in Fleet and operations. 
• Monitor the LBS fleet ensuring that it is operated safely, maintained appropriately, and produce and present reports which will assist the business to achieve efficiencies.
• Ensure all servicing, repairs and maintenance is arranged via the appropriate channels, minimises impact to the operational business and maximises vehicle utilisation.
• Responsible for continual monitoring, bench marking and reporting in relation to fleet operations and utilisation.
• Provide support to operational teams in all matters relating to fleet.
• You will be required to drive company vehicles to assist with the LBS fleet operation therefore a driving license is essential.
• You will be required to hold an ‘O License’ – training will be provided if not held.
• In addition, you will have a proven track record of working as part of a dedicated team and be effective in managing competing priorities and workloads, responding quickly and appropriately to changing needs and be able to demonstrate excellent organisation and influencing skills.

About the Role:

This is a great opportunity to move into a vibrant and forward-thinking environment supporting the delivery of a diverse range of construction services. This role will appeal to you if you have a genuine interest in the delivery of public services and a commitment to continuous improvement and delivery of a high-quality service. Examples of the type of work involved:

• Be responsible for the LBS fleet and hold an appropriate ‘O license’.
• Ensuring that the LBS fleet is managed safely and that all servicing, repairs, and maintenance is arranged via the appropriate channels, minimises impact to the operational business and maximises vehicle utilisation.
• Responsible for continual monitoring, benchmarking, and reporting in relation to fleet operations and utilisation.
• Provide support to operational teams in all matters relating to fleet.
• Work within council policies and financial regulations ensuring all teams are compliant.

In addition, ideally you will have a proven track record of working as part of a dedicated team and be effective in managing competing priorities and workloads, responding quickly and appropriately to changing needs and be able to demonstrate excellent organisation and influencing skills. Our teams are proactive, highly skilled, self-motivated, and actively seek opportunities to deliver. 

What we offer you: 

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays.
• membership of the West Yorkshire Pension Fund with generous employer contributions.
• flexible and hybrid working arrangements subject to service requirements.
• a clear career pathway and continuing professional development opportunities.
• a range of staff benefits to help you boost your wellbeing and make your money go further.

For more information about our benefits please see the benefits section of our jobs page. www.leeds.gov.uk/jobs

How to apply

Apply for this job online. Please complete the online application form.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application. 

We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six month probationary period. 

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK  - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

 

Job Description

Job Purpose: Responsible for LBS fleet related activity ensuring effective liaison with colleagues in Fleet and operations. You will monitor the LBS fleet ensuring that it is operated safely, maintained appropriately, and produce and present reports which will assist the business to achieve efficiencies.

To achieve high levels of efficiency, cost effectiveness and quality, ensuring maximum performance in accordance with the targets, standards, and policies of the Council. To ensure overall value for money is achieved through the effective management of resources.

Responsibilities

• Be responsible for the LBS fleet and hold an appropriate ‘O license’.
• Ensuring that the LBS fleet is managed safely and that all servicing, repairs, and maintenance is arranged via the appropriate channels, minimises impact to the operational business and maximises vehicle utilisation.
• Responsible for continual monitoring, benchmarking, and reporting in relation to fleet operations and utilisation.
• Provide support to operational teams in all matters relating to fleet.
• Work within council policies and financial regulations ensuring all teams are compliant.
• To ensure that accurate records are produced and maintained for audit purposes. 
• Support the reporting/performance matrix to assist LBS in raising driver standards and reducing damage and fuel costs.
• Be the liaison between colleagues on fleet and the staff across LBS to ensure consistency of approach and maximise efficiency.
• Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, safeguarding, health & safety, confidentiality. 
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, and promoting the values, standards and equal opportunities of Leeds City Council. 
• You will be required to drive company vehicles to assist with the LBS fleet operation therefore a driving license is essential.
• Flexible and adaptable to change to assist other services as required commensurate to grade. 
• To participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills.
• To improve own practice through observation, evaluation, discussion with colleagues and development programmes.
• To work collaboratively with colleagues, knowing when to seek help and advice.
• Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
• Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, and promoting the values, standards and equal opportunities of Leeds City Council. 
• Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
• The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications:

• Post holder will be required to hold an ‘O License’ – training will be provided if not held.
• A full driving license is essential for this role.

Essential requirements: It is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.

Skills Required

• Ability to provide effective direction and coordination regarding resources, workloads, processes, and projects.
• Excellent communication skills, both verbal and written.
• Ability to resolve potential conflict and to gain cooperation and trust.
• Ability to develop productive working relationships that command respect, trust, and confidence.
• Ability to use IT applications (Word & Excel) and management information systems.
• Ability to produce work of a high standard with attention to detail, whilst meeting often tight deadlines.
• Ability to work across service boundaries to achieve objectives and outcomes.
• Ability to use own initiative to develop solutions to complex issues and problems to ensure effective delivery of the service.
• Able to work flexibly across different work locations and areas as appropriate.  

Knowledge Required

• Excellent understanding of fleet operations and driving legislation.
• An understanding of the role of Elected Members within the Council and the community.
• An understanding of the diverse needs of communities and neighbourhoods.
• An understanding of and commitment to equality and diversity in terms of both employment and service delivery.
• A good knowledge of relevant legislation e.g., HASWA, PUWER, The Workplace (Health, Safety and Welfare) Regulations, Management of Health and Safety at Work Regulations.
• A knowledge of the environmental impact of operating a fleet and how this aligns the council’s carbon neutral ambition.
• An understanding of the Council values and a commitment to embed them into ways of working.

Experience Required

• Experience of working in similar related role.
• Experience of working effectively with internal and external partners to achieve positive outcomes.
• Experience of problem solving, individually and in a group setting.
• Experience of successfully presenting complex information to a range of audiences.

Essential Behavioural & Other Characteristics

• Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon.
• Able to understand and observe Leeds City Council equality and diversity policies.
• Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
• Willingness to actively participate in training and development activities. 
• Flexible and adaptable to change to assist other services as required commensurate to grade. 
• Participate in appraisal, training, and development activities.
• Be aware of and comply with Leeds City Council policies and procedures.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council. 
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.

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