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Form of work
SalaryForestry England is the body responsible for managing the Nation’s Forests, the largest single landholding in the country, comprising over 1500 separate sites including a wide range of forested and open land, housing, commercial property and various recreation/leisure businesses receiving over 200 million visits a year.
It is an exciting time to join Corporate Affairs Division (CAD). We have a leading role to play in growing and developing Forestry England as it continues to evolve as an organisation and as part of the Forestry Commission. The functions led and delivered by CAD are vital to ensuring Forestry England’s operations are viewed as trusted, robust, transparent and compliant. The corporate functions within the team includes the CEO office, strategy, natural capital, policy, governance, risk, compliance, performance, insight and knowledge information.
Knowledge and information management provides a key expertise recognising the critical role information plays in Forestry England and across the whole Forestry Commission. The function has a dual focus and leads on cross-Forestry Commission information strategy and policy as well as having operational responsibility in Forestry England for implementing information management, information rights and information security.
Purpose of the Job
Information is recognised as a vital asset to Forestry England and being able to meet its mission to look after the nation’s forests. Managing our information effectively so accurate, valued information can be identified and found quickly means we will be more successful as an organisation in meeting these aims. The KIM function has responsibility for the strategy and practices of records management, data protection and information rights work across Forestry England - managing Forestry England’s own operational risk whilst also working collaboratively with the wider Forestry Commission family or organisations.
We are looking for an experienced and self-motivated Information and Records professional to join our Knowledge and Information management function. The role provides an exciting opportunity for the post holder to use their Information and Records management expertise and knowledge to build on the established KIM function. This is a wide agenda that will change over time as Forestry England’s information management strategy and culture embeds and matures.
The post holder will have operational responsibility for information management and Records management practices across Forestry England and will help the organisation to meet its obligations under information rights laws and Records management obligations.
Key work areas
Advocate and deliver a comprehensive and best practice approach to information rights and Records management compliance including FOI, EIR and data protection legislation to help ensure Forestry England complies with all legal requirements in relation to information governance and processing of personal data.Develop excellent records management and data quality practices for Forestry England and support the development, implementation and embedding of the Forestry England Information Management Strategy. Deliver the management of and responses to Freedom of the Information, Environmental Information Regulation and Subject Access requests. Identifying the location of information requested under information rights legislation and forming recommendations about any exemptions that may apply. Deliver compliance with the Public Records Act through providing advice and guidance on appraisal and selection of records. Acting as the main point of contact for transfers to the National Archives for Forestry Commission and Forestry England. Leading transformation on paper management as part of the digital first approach we wish to adopt. Developing, promoting and providing advice and guidance on the adoption and use of retention schedules. Ensuring retention is consistently applied across information systems, especially M365 applications and paper holdings. Developing, promoting and managing the disposition process, taking a risk based approach to documenting decisions on what to keep, destroy or transfer. Assisting on the development of information governance policies and processes. Assist in identifying, reporting and investigating data security breaches. Escalate notifications of data breaches and gather and disseminate supporting information.Assist with the provision of a customer focused information governance and Records management service, including developing guidance and providing advice as needed. Assist with the development and delivery of information governance and Records management training. Identify and escalate areas of high information risk. Contributing to the advice and guidance for compliant and forward looking approach to information management in furthering the organisations strategic and operational aims and ambitions. Stay informed of developments in data protection and information rights legislation.
