Freight / Shipping Administrator

Freight/Shipping Administrator Permanent Contract to start ASAP!
Location: Bristol (Cabot Park, BS11)
Hours of Work: 8.30am 5.00pm Mon Fri (40hrs)
Salary: £24,000pa

As freight Shipping Administrator you ll undertake all administration duties, to prepare accurate and efficient shipping documentation to ensure a seamless transition of goods to our customers and through our supply chain. To undertake all administration duties
Main duties
• Do you have import/ export/freight experience WE WANT YOU
• Run the range to allocate the work to production facility.
• IP works orders as they come into the department ensuring stock is downdated accurately and scrap is allocated correctly.
• Create BOLs (Bill of Landing) for all works orders accurately and efficiently.
• Obtain costs and quotes for each delivery.
• Negotiate rates with hauliers and freight forwarders.
• Ensure all paperwork is processed in line with promise dates.
• Create shipping headers and produce all relevant export/UK shipping documentation.
• Communicate with outside haulage and shipping companies to ensure a smooth handover of the goods takes place with all necessary documentation provided.
• Communicate with the despatch team to ensure the correct material is pulled and loaded.
• Ensure freight costs are correct and added to the system to ensure goods can be invoiced correctly by finance.
• Scan all documentation to the system in line with customer processes.
• Communicate with sales to ensure correct shipping terms are aligned to the orders and the goods incur no delays due to errors.
• Identify any issues and resolve them before for the goods leave to ensure we can maintain customer satisfaction.
• Ensure all filing is organized and relevant information stored correctly to maintain legal compliance.
• Manages and maintains the relevant statuses to ensure work does not exceed 5 days.
• Complies with all policies and procedures.
• Quality compliance when signing off shipping documents.
• Ensures standards are maintained at all times.

Person Specification
• An understanding of Microsoft Office, Outlook, and Excel
• Excellent analytical and organizational skills
• Strong mathematical skills
• Ability to work to a high degree of accuracy.
• Good understanding of business
• Ability to work under pressure and meet deadlines.
• Ability to work using own initiative.
• Attention to detail.
• Able to communicate with individuals at all levels.
• Good team working skills.
• Time management
• Honesty and integrity
• Behave in line with our values.
• Willing to work extra to meet deadlines and when the business needs require it
• Willing to travel to other sites, including overseas.

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