Front Desk Receptionist

We are looking for an experienced Receptionist with either one of the following languages (Italian/French/Spanish) to manage our Front Desk on a daily basis and to perform a variety of administrative and clerical tasks for immediate start.

We are a UK Investment Advisory Firm incorporated in April 2015, which offers its services to banking institutions and asset management companies in various international locations. Our activity consists in defining their investment strategy, advising on asset allocation and establishing equity and bond focus lists.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking is essential for this position.

Job tasks:

· Greet and welcome upon arrival and direct visitors to the appropriate person and office

· Answer, screen and forward incoming phone calls

· Ensure reception area is tidy and presentable, with all necessary stationery and material (Provide basic and accurate information in-person and via phone/email

· Provide directors and the company and guests with coffee and refreshments upon arrival or by request

· Receive, sort and distribute daily mail/deliveries

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

· Order front office supplies and keep inventory of stock

· Update calendars and schedule meetings

· Arrange travel and accommodations, and prepare vouchers

· Keep updated records of office expenses and costs and analyse and review the aforementioned

· Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills required:

· Proven work experience as a Receptionist, Front Office Representative or similar role. Experience in financial environment is a plus.

· Proficiency in Microsoft Office Suite

· Hands-on experience with office equipment

· Professional attitude and appearance

· Solid written and verbal communication skills. As our company liaises with various countries across the globe, a proficiency in French, Italian or Spanish is required.

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Multitasking and time-management skills, with the ability to prioritize tasks

· Customer service attitude

· High school degree; additional certification in Office Management is a plus.

Our offer:

· 20 days of holiday per year (plus bank holidays)

· Health insurance

· Pension scheme

· Salary according to competencies