Governance Manager

Working with the Head of Governance, the Governance Manager will play an important role in managing governance activity and embedding good governance practices across the charity.

They will provide a high standard of confidential governance support to the CEO, Chair and Trustee Board, ensuring the effective running of the activities of the Board and its committees, enabling them to operate highly efficiently and help deliver strong governance functions.

MAIN DUTIES & RESPONSIBILITIES:

Support for the Chair and Board of Trustees

• With the Head of Governance, support the Chair in their role in leading the governance of the organisation and other activities they undertake in their role.
• Organisation of Board and committee meetings, including compilation and circulation of papers to strict deadlines, attending meetings, minute taking and ensuring follow-up actions are completed, providing first class secretariat support and effective administration at all times.
• Deliver the overall programme of work for the Board throughout the year, including arranging venues and logistics for trustee and committee meetings as well as wider development activities such as away days or visits.
• Support the arrangement of annual board and Trustee appraisal activities.
• Support Trustees in their roles, proactively seeking out relevant opportunities to help them in their ambassadorial roles and in building relationships across ARUK.
• Lead on the Trustee induction and onboarding process for new Trustees including preparation of Trustee induction paperwork and registration with regulatory bodies.
• Co-ordination with all Charity departments to ensure all performance reports, briefing papers and communications are delivered within agreed timescales.

Governance

• Work with trustees and senior management (as required) to ensure the overall governance process administration is efficient and best practice.
• Management and maintenance of the online board portal software ensuring it remains up to date and accessible to Trustees.
• Maintenance of the register of Board members’ and Directors’ interests and any arising conflicts.
• Lead on an annual review of governance documents including terms of reference and schedule of delegation.
• Work with Operations, risk and compliance team on risk management and board assurance activities.
• Support the co-ordination and submission of regulatory returns in accordance with statutory deadlines.
• Present, record, file and store data (including all minutes of meetings and trustee related data) in accordance with company policy.
• Keep abreast of developments in governance and charity regulation and identify further opportunities for improvement to ensure ARUK delivers best practice.

Policies

• To monitor, develop and review policies and resources which support good governance.
• Work closely with the Head of Governance and Head of Operations, Risk and Compliance, overseeing organisational policy development and review process, ensuring our policies are fit for purpose.
• Ensure there is an accurate and up to date record of all policies.
• Ensure the Board has appropriate oversight of key policies.
• Support on communication around key policies.

WHAT WE ARE LOOKING FOR:

• Experience of managing high-level Boards in the not-for-profit sector, including board development, administration and support
• Experience of building strong working relationships with senior stakeholders both within and outside an organisation
• Able to maintain discretion and confidentiality at all times
• Ability to work independently or within a team.
• Proficiency with Microsoft Office products
• Excellent organisational & administrative skills, with a helpful and approachable manner.
• Excellent networking and interpersonal skills.
• Excellent influencing skills, able to work effectively across all levels
• Excellent verbal and written communication skills, with good researching skills
• Excellent time management skills and ability to prioritise and coordinate workload
• Effective problem-solving skills
• Flexibility and willingness to travel when required.

The closing date for applications is the 7th April 2024, with interviews likely to be held week commencing the 15th April 2024 We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.