Hr Administrator

Job Overview

The HR Administrator role is responsible for supporting various HR functions within the organisation. The role involves handling administrative tasks including the recruitment and onboarding processes, maintaining employee records including DBS compliance and Social Care Wales Registrations.

Key Responsibilities

Recruitment including onboarding

• Assist in the recruitment process by posting job vacancies, screening applications, scheduling interviews, and conducting references, DBS and Right to Work checks.
• Prepare new starter paperwork and personnel files.
• Induction process including the liaison with Managers in respect of an employee’s first day.

Benefits Administration

• Assist with queries relating to our benefits.
• Support benefits processes e.g. Employee of the Month, Simply Health.
• Contribute to the development of the quarterly newsletter and the intranet social media platform ‘Engage’.
• Liaise with providers.

Employee Relations

• Provide professional HR support, accurate and appropriate advice, including advice on HR policies and procedures, to services to minimise the risk of litigation in accordance with legislation.
• Handle HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• Foster a positive and inclusive culture.
• Undertake and support the Management Team in the services, where appropriate, with first line sickness meetings - return to work, staff welfare meetings and first line sickness disciplinary meetings.
• Minute take for investigations, disciplinaries, grievances and other meetings as required.

Training and Development

• Coordinate employee training sessions and workshops in line with the Annual Training and Development Programme.
• Track employee training completion and compliance.
• Print and distribute training certificates to employees.

 HR Record Keeping

• Maintain accurate paper and electronic filing systems to ensure information can be readily accessed and is up to date, GDPR compliant and in line with CIW Regulations and legislation.
• Collate, produce and distribute regular and ad-hoc HR data, statistics and reports to enable the HR Manager and Board of Directors to receive accurate, up to date information.

General Administrative Support

• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with React’s policies and procedures.
• Provide administrative support to the HR Manager and Board of Directors including organising and coordinating meetings, diaries, training and events ensuring services and the HR Departments objectives are met.
• Develop and maintain effective systems of work, to ensure work is completed accurately, efficiently, and professionally, which also delivers continuous improvement to the department.
• Travel to the services as required.

The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

Skills and Knowledge

Essential

·        IT literate, able to use Microsoft Software

·        Strong communication and interpersonal skills

·        High level of attention to detail

·        Ability to meet conflicting deadlines

·        Experience of office administration

·        Excellent organisational skills

·        Able to work as part of a team

·        Ability to work under pressure.

Desirable

·        HR knowledge, such as basic employment law/HR procedures

·        Achieved or working towards CIPD

·        Experience of staff wellbeing incentives

·        Experience using Access software.