Hr Administrator

Venesky-Brown’s client, a public sector organisation in Alloa, is currently looking to recruit an HR Administrator for a contract until June 2024 on a rate of £14.34 - £15.68/hour PAYE.  
Responsibilities:
- Maintain up to date HR Information Systems such as, HR Information Systems Database, HR Personnel Filing System, Recruitment Filing, HR Policies and Procedures Manual and intranet pages, Update and monitor MJS and DPA Document Retention  
- To ensure compliance with legislation in relation to Employment and Data Protection, to support HR Good Practice and to support provision of timely management and employee Information. 
- Administer the requirements associated with maintaining an up-to-date contract of employment and appropriate salary administration: 
- processing all paperwork associated with new contracts or temporary and permanent changes in contract. 
- processing all salary changes with   appropriate authorization for processing by payroll. 
- Support the management, tracking and reporting of such as, Recruitment & Selection, Staff development activity, Absence management, Performance management and HR Budgets 
- Undertake all administration requirements in relation to the recruitment process from preparing application packs to issuing the offer and contract of employment and evidencing appropriate recruitment history record. 
- Managing the new start /leaver arrangements for all new, change of appointments and leavers 
- Producing and analysing management information and statistics, ensure that the HR MI System is maintained and accurate. 
- Co-ordinate and administer the arrangements for staff development activities organized on an individual, department or Cross organisation’s basis. 
- As part of the HR administration team, ensure the effective administration of the general HR office including; maintenance of office equipment, supplies, telephones, furniture, meeting rooms and administration cover arrangements in support of a responsive HR Service. 
- Provide admin support for the HR BM and the Head of HR as and when required.  Deputising for HR Systems and Senior Administrator as and when required.  
- Provide support and guidance in a relevant way to all enquires, email or telephone etc. 
- The post-holder will be required to undertake other duties appropriate to the scope and grading of the post. 
Essential Skills:
- A relevant HNC (preferably in a business related subject) or equivalent 
- Evidence of CPD activity in administration 
- Excellent administration & organisational skills. Good Communications skills both verbally and in writing. 
- Excellent IT skills with ability to work with the range of Microsoft tools. Knowledge of the administration of information databases and efficient filing systems. 
- Administration experience involving preparation of large scale correspondence to employees and members of the public 
- Experienced in delivering an effective customer service approach by, handling enquiries from staff and members of the public, both in person, by telephone and through written correspondence  
- Experienced in administering information databases and electronic and paper filing systems 
- Experienced in document design management and control. 
- Experienced in note taking and preparation of minutes. 
Desirable Skills:
- Experienced in the maintenance and recording of HR database systems. 
- Experienced in administering recruitment campaigns. 
- Experienced in supporting the organization of Staff Training events. 
- Knowledge of conference organisation. 
- Knowledge and experience of delivering HR management reports. Experienced in invoice and purchase order systems. 
- Verbal and Written skills 
- Understanding of time management and work prioritisation techniques. 
- Knowledge of project administration. 
- Knowledge of salary and contract administration. 
- Good knowledge and understanding of HR Policies, Procedures and Terms and conditions of employment. 
- Advanced knowledge in Excel 
- Minimum of level 3 Foundation in HR Practice or above. 
- Evidence of CPD activity in the field of HR. 
- ECDL. 
If you would like to hear more about this opportunity please get in touch.