Hr & Office Assistant (Maternity Cover, 1 Year Fixed Term)

Our mission is to make the world fairer.

Pearn Kandola LLP are one of the world's leading diversity and inclusion consultancies. We believe all businesses should embrace the power of difference. That's why diversity and inclusion is at the heart of everything we do, and our expertise in this area covers the entire employee journey.

Based near Oxford yet working world-wide with clients from every sector of industry, we have a team of outstanding employees and a strong associate network. Through every project we help businesses understand the value of difference so that they can be more inclusive, more inspired, and more successful. A diverse workforce can play a vital role in inspiring businesses to achieve any objective. We help our clients to embrace difference, whether that be in ethnicity, gender or working style, and use it as a springboard to go out and do greater things.

The Role

Overall purpose

This is a Maternity cover role and will provide administrative support across HR and the wider support team. The role will involve responsibility for the day to day HR processes, client delivery administration, and PA support to the People Partner.

HR responsibilities include:

• Maintain and update HR database PeopleHR and proactively optimise the use of the HR database and Applicant Tracking System to improve efficiency of HR processes and service provision to the business.
• Assist with the recruitment process across the business including posting job adverts, assisting managers with organising interviews.
• Ensure that contracts of employment and other employee correspondence are issued promptly and followed up as necessary.
• Providing onboarding and leaver administration including screening processes and setting up induction meetings, preparing final pay and benefits, arranging exit interviews.
• Ensure that all pay related changes are made in PeopleHR and external payroll provider processes these accurately.
• Proactively organising learning burst schedule
• Organise assessment days (e.g. placement students) as needed.
• Organise training for new and existing employees as appropriate.
• Assist with other key HR processes and projects as needed.

Office support duties include:

• PA support to the People Partner
• Co-ordination and administrative support for the client delivery team such as:
  • Printing and producing event materials including proofing, house-styling key documents and reports to a high standard, working creatively with PowerPoint slides, manuals, and handouts
  • Assist with co-ordinating events creating timetables, setting up Zoom links, sending out relevant materials and ensuring the teams have everything in place.
  • Booking travel and accommodation
• Office support answering phones/front door, monitoring/ordering stationery, coordinating couriers, first aid/fire marshalling, arranging lunches etc.
• Other duties as may be required in a small team-oriented business

Person specification:

• Previous HR administration and knowledge of day-to-day HR processes
• Experience of working in a busy administrative role.
• You will be working with sensitive data both internally and externally so attention to detail and care over your work is important, as well as the ability to maintain confidentiality.

• Client-focused - able to build relationships around the business and externally.
• Strong organisation skills and enjoy administrative tasks as well as more stretching tasks and contributing to the development of the team.
• Proactive approach with a continuous improvement mindset.
• Comfortable working within a team as well as autonomously.
• You will have excellent IT skills, particularly around Outlook, Word, and PowerPoint, Zoom, Teams and SharePoint, and with the desire and capabilities to learn new skills as required.
• Willing to work in the office two days per week and attend monthly company meetings in the office.

The rewards

• Salary range: £25-30,000 per annum FTE
• 30 days holiday (plus bank holidays)
• Community and personal enrichment day once a year
• Pension (10% company contribution) with Life Assurance cover
• Wellbeing allowance of up to £50 per month
• EAP programme including life events counselling, GP consultations and other wellbeing support.
• Company performance-based bonus
• A friendly, inclusive and flexible work environment

Next steps

If this fits with the next phase of your career please apply using the link with a copy of your CV and covering letter outlining your interest and motivations for the role. Please note that you must live in, and have the right to work in the UK, we cannot provide visa sponsorship. We reserve the right to close the vacancy earlier than the closing date.

At Pearn Kandola we are an inclusive employer and encourage talented applicants whatever your ethnicity, race, gender, age, religious belief, marital status, disability, sexual orientation or gender identity. This is a full-time role, however we are open to exploring the feasibility of part-time and/or flexible working arrangements. We care about every one of our employee's well-being and we always strive to promote a balance of client focus with support for personal priorities.

We will process your data for recruitment purposes only. We will keep this information until the open role is filled, when that period is over, we will either delete your information or inform you that we intend to retain it for consideration for future opportunities.

Here is a link to our privacy policy https://pearnkandola.com/privacy-policy/. In this policy, you will find information about our compliance with GDPR (data protection law.) You can find how to send us a request to let you access your data that we have collected, request us to delete your data, correct any inaccuracies or restrict our processing of your data.