HR Operations and Global Mobility Assistant

Working alongside both the HR Operations Manager and Global Mobility Manager, this role will assist in the provision of an effective and efficient human resource and Global Mobility function within Kennedys.

This role is multifaceted and will assist with the operational running of the HR department as advised by the HR Operations Manager, support the Global Mobility Manager on Global Mobility policies and processes, monitoring compliance and promoting international opportunities, whilst also providing administrative support to the Chief People Officer.

Team

Kennedys HR team support the firm around the world with all people related matters.

The HR team is based in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact and Diversity, Equity and Inclusion) Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and Global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities 

HR Operations:

• Provide support to the HR Operations Manager on a variety of HR projects
• Assist in management of various HR Operations processes
• Provide support and suggestions for process improvement across the HR function
• Provide the Chief People Officer with administrative support as required

Global Mobility

Supporting the GM manager with:

• Operational aspects of the Global Mobility programme, including preparation of secondment letters, reports, mobility data
• Management of immigration compliance (including work permit/visa applications, monitoring of end dates, assistance with visa extensions and updating HR systems with right to work information)
• Liaising and building relationships with service providers (e.g. immigration, tax, travel)
• Other compliance tasks (Posted Worker declarations, application for social security certificates, visa support letters)
• UK Short Term Business Visitor reporting
• Tracking of mobility costs and billing
• Working closely with colleagues in the Tax, Risk and Compliance and Facilities (Business Travel) teams.

Required experience 

• Excellent administrative skills, with the ability to effectively prioritise multiple tasks
• Strong communication and interpersonal skills
• Highly organised and able to perform in a fast-paced environment
• Ability to work independently and to be pro-active
• Maintain high levels of confidentiality at all times

Prior knowledge of or experience in Global Mobility is not essential, however we are looking for someone who has a keen interest in mobility, to expand their knowledge in this specialist area of HR. As such, we would be keen for you to have knowledge of, or to be willing to learn about:

• Tax and social security implications arising from international secondments and relocations (basic understanding)
• Knowledge of immigration law, particularly in the UK (basic understanding)

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

At Kennedys, we develop careers in an innovative global environment. Life at Kennedys is exciting, fast paced and varied and we believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work.  We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.  We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our Operations and supporting our people to thrive at work.  Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.