Information & Administration Co-Ordinator

Job overview
Are you looking for an exciting long term career which can be challenging but is rewarding in the NHS? Have you got an eye for detail, strong administration, IT and analytical skills you would like to bring to the NHS? Can you motivate, encourage and mentor individuals and teams? If so, we would like to hear from you.
You will be working with a wide diverse admin team, and your responsibility will be supporting the Local Leadership Team (LLT) to deliver high quality services in liaison with the General Manager and Service Managers.
We can offer the opportunity to embrace flexible working practices that support staff wellbeing and which promote work / life balance.
To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID
Main duties of the job
To be responsible for the recruitment and retention process of administrative and secretarial staff.
To ensure provision of full secretarial services to all teams, moving resources as necessary.
Oversight of the development and administration of Human Resource processes within CHYPS - monitoring of annual leave, sickness, study leave and staff contracts.
This is a non-clinical role; however, the post holder will be expected to support and influence both clinical and non-clinical policy and procedures as appropriate.
Identify and manage within the Care Group systems to improve data quality and to capture the required information to meet identified targets.
To ensure accurate collation of diversity data. To monitor and analyse statistics in relation to the diversity of service users to ensure equal access. Providing qualitative data to inform service delivery and direction.
To coordinate the collation and monitoring of key quality and improvement processes for CHYPS e.g. service delivery/improvement plan, staff survey, risk register.
Lead and manage admin staff and systems to deliver information requirements
Working for our organisation
To help our staff thrive in their roles we offer regular, good quality supervision, appraisals, in-depth training and development opportunities.
Within our organisation we have a strong focus on employee wellbeing and have an employee assistance programme which can be accessed by
all staff.
Staff have access to a range of different discount schemes offering discounts on a range of things from meals out to gym membership.
Detailed job description and main responsibilities
To support the Local Leadership Team (LLT) to deliver high quality services.
In liaison with the General Manager and Service Managers to take a role in the Business Planning arena by setting up systems to accurately manage and monitor the care group clinical standards and key performance indicators.
To support the Service in the development and implementation of Key Care Group supporting strategies, including the delivery of effective clinical and management information systems, Controls Assurance, Risk and Performance Management.
To contribute to the operational management of CHYPS through membership and participation in the Local Leadership Team. This will include being responsible for agreed areas of management work with the support of the General Manager and Service Managers.
To contribute to the strategic and service development of CHYPS through membership participation in specified groups.
To manage the operational delivery, service planning, appraisal, and performance management of all CHYPS Administrative and Secretarial staff.
The post holder will contribute to the wider workload of the CHYPS by participating in designated projects when required. The post holder will support and develop staff within their service area to enhance recruitment and retention and encourage career progression.
The post holder will establish positive relationships with external agencies and use those resources effectively for improving local services.
Person specification
QUALIFICATIONS
Essential criteria

• Educated to A Level or NVQ 4 Standard of equivalent experience

EXPERIENCE
Essential criteria

• NHS Experience in Children's Services
• Experience of supervision of administration staff
• A working knowledge of trust HR Policies and Procedures

Desirable criteria

• Understanding of information systems used by the Trust

SKILLS
Essential criteria

• Excellent communication skills with emphasis of interpersonal and influencing skills
• Ability to effectively provide and receive complex information which may require analysis and interpretation and develop solutions if necessary
• Mobility to travel across sites

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.