Institute Administrator

About us IIPP’s work equips global leaders to co-design growth that is innovation-led, sustainable, and inclusive. As a workplace, we are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in our workforce, in particular people from Black, Asian and minority ethnic backgrounds, disabled people, and LGBTQI+ people. About the role This role is focused on providing key support and functions to enable the Institute’s activities across all operational areas, including HR and recruitment, financial processes, and health and safety/estates management. Reporting to the Institute Manager, the role holder will set up, implement, oversee and manage administration processes contained in this job description, and be proactive in contributing and suggesting ideas for improvement. About you Act as the first point of contact for IIPP and manage front-of-house activity, answering and/or escalating enquiries efficiently and appropriately to colleagues. • Support the Institute Manager to ensure the Institute complies with organisational and statutory Health and Safety regulations. • Administer and manage all HR and procurement processes, including recruitment, contractor set-ups, and ensuring staff reviews, inductions, and probations are completed effectively. • Promote a customer service culture across the Institute’s structure. • Set up, implement, and oversee financial administration processes, in line with the Institute Manager and Faculty Finance officer’s requests. • Support the forecasting and budget development process at IIPP. • Process purchases, internal transactions and staff/visitor expenses, as required. What we offer As well as the exciting opportunities this role presents we also offer some great benefits some of which are below: • 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay • Employee assistance programme: Staff Support Service • Discounted medical insurance Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/