It Procurement Coordinator

IT Procurement Coordinator

6 Month Fixed Term Contract, £29,000 p/a

Hybrid Working - 3 Days from Solihull Head Office

What is the role

The IT Procurement officer is responsible for the provision of an effective service responsible for the IT Procurement process working alongside Project managers completing procurement activities and tasks.

They ensure the department operate efficiently thorough the accurate and timely processing of IT Procurement requests and tasks, with all queries (internal and external) addressed promptly and thoroughly.

What we can offer you

• 33 days’ annual leave, including bank holidays, rising with length of service. Holiday buying scheme also available
• Retail discounts that save you money every day
• Gym discounts, cash healthcare plans, and a cycle-to-work scheme
• Car discounts for new and used purchases and servicing
• Flexible pension scheme and Sharesave scheme to grow your savings
• Family-friendly policies that help you spend more time with the people that matter
• A wellbeing programme to support you and your family
• An internal colleague recognition system to celebrate achievements
• A community volunteering day

What you’ll do day to day

• Liaise with key employees to promote the awareness of the IT Procurement department, offering advice and guidance in-line with existing IT Procurement purchasing processes.
• Daily monitoring of request and incident queue, to ensure all are progressed through to completion.
• Challenge services and processes to ensure good governance and value for money.
• Act as designated IT Coupa Champion (P2P system)
• Manage IT Service request process from quotation through to delivery and invoice stage.
• Manage monthly Finance recharge IT Hardware spreadsheet, ensuring that details are kept up to date with location, name and service tags for IT Equipment such as laptops, iPads.
• Ownership of the end-to-end process for procurement configuration and coordination of the deployment of hardware from the newly provisioned Build and Logistics Centre
• Asset and inventory management of IT Hardware and licenses across the UK and Global business
• Work and manage relationships with 3rd parties to ensure:
  
  • SLA adherence
  • Billing query management
  • Review Third Party Invoicing
  • Quote negotiation
  • Setting up of new supplier agreements (New Supplier Account forms)
• Use of Procure to Pay system for all invoicing and ordering and to expand the use to eAuctions for larger project procurement activities.
• Technical responsibilities supporting the provisioning of newly procured mobile devices through staging and profile configuration in readiness for deployment to end user (Airwatch MDM solution administration/Apple Business Manager administration, Active Directory administration)

Helpful skills and qualifications

• At least one years’ experience working in an IT procurement role and experience as a receptionist or facilities analyst is desirable.
• A proven track record of using a procure to pay system for order and invoice management.
• Demonstrable ability to understand IT Hardware and Software specifications in line with the business needs, including a technical view on upcoming technology.
• Experience of managing 3rd party vendors, SLA management, invoicing, and billing queries
• Self-driven with the ability to identify and drive their own objectives and initiatives with minimum of guidance.
• Possess the ability to work to strict deadlines and under pressure whilst still delivering quality output, including the prioritisation of IT and Project requirements where necessary.
• Ability to work in a methodical and organised manner to effectively deal with a demanding workload of IT requests.
• An excellent communicator who can effectively liaise with a diverse range of stakeholders including influencing and negotiating with users outside their own sphere of responsibility.

Who we are

Inchcape is a global automotive group that sells, services, and repairs the world’s best-known car brands, from Audi, Toyota, Volkswagen, and Lexus to BMW, Jaguar, Land Rover, and Mercedes-Benz.

But you don’t need to love cars to work with us - you just need to share our mission to create outstanding and trusted experiences for our customers, our partners, and our people. That’s why we believe Inchcape is for everyone.