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SalaryLegal and Compliance Administrator
Due to continued organic expansion, Pembroke is now recruiting for an additional Legal Administrator to join its professional and likeable team in smart, modern offices in The Pantiles, Tunbridge Wells.
Pembroke manage large blocks of flats and high quality estates in Kent, Sussex and London. Clients include Resident Management Companies and Right to Manage Companies, developers and freehold investors. The portfolio is varied and interesting including large new developments, estates comprising multiple apartment blocks and freehold houses, heritage and listed buildings, and mixed use residential and commercial premises.
Main Purpose of Job:
- Assist with monitoring and reporting on Health & Safety and other property compliance areas.
- Assist with the sales of customers’ properties by liaising with their solicitors throughout the conveyancing process.
Dealing with presale enquiries:
- Producing Management Sales Information Packs, including replies to enquiries, for sellers’ solicitors.
- Using the precedents and management information on file, and liaising inhouse with our Property Managers for any updates.
- Issuing supporting documents required, such as Licences to Assign, Deeds of Covenant, and Membership application forms to supply to our clients’ solicitors.
Processing post sale completions:
- Proof read and checking the sale conditions have been complied with.
- Registering and receipting Notices of Transfer and Charge,
- Issuing new Share Certificates and maintaining Registers of members,
- Issuing Certificates of Compliance for the Land Registry,
- Updating the inhouse software systems with new owners’ records,
- Identify contingency fees due on completion, and liaising with the accounts team to ensure correct invoices are raised and fees collected on completion
- Maintaining a record of all correspondence and documents for auditing purposes.
General:
Processing consents for underletting, alterations, pets etc.
Education and skills required:
The ideal candidate will be educated to degree level or equivalent, a law degree and/or paralegal experience is desirable.
This is an excellent opportunity to start an inhouse legal career.
We are looking for a conscientious and productive team player, who can track and prioritise tasks to meet the needs of our customers and their solicitors. The candidate will need to be well organised and motivated. Excellent IT skills are essential as we are a progressive, paperless office.
Training and Mentoring
Pembroke will support you in obtaining industry qualifications (via ARMA, IRPM, and associated seminars and courses). The legal team at Pembroke is headed up by the Legal & Compliance Director, a qualified solicitor who will oversee your training and career progression.
Working hours: permanent, full time, 9am to 5.30pm
Job Type: Full-time
Salary: £18,000.00 to £22,000.00 /year
