Legal EA Entertainment and Media

Legal PA Entertainment and Media

Working Schedule: Monday to Friday (9:30 AM to 5:30 PM) in-office- some hybrid working available

Contract Type: Permanent

Location- Liverpool Street

Department – Entertainment and Media  

Supporting- 1;3

Executive Assistant- Entertainment and Media  

• Manage fee earners’ calendars
• Arrange conference calls, meetings, VCs, catering
• Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate
• Prepare and collate papers ahead of meetings

Administration

• Deal with incoming and outgoing mail
• Monitor emails promptly as required and forward/action as necessary
• Establish and maintain effective and accurate filing systems (both hard copy and electronic)
• Assist in opening new clients and matters (including KYC and AML processes) as required
• Utilise all global resource hubs

Customer Service

• Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary
• Deal with visitors in a confident and professional manner
• Keep client contact details as up to date as possible

Document Production & Technical skills

• Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio
• Prepare PowerPoint presentations and Excel spreadsheets
• Draft simple correspondence
• Undertake photocopying, scanning and faxing

Teamwork

• Attend training courses as required
• Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice
• Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence
• Effectively manage and prioritise work

Billing

• Assist in monitoring the billing process as required using 3E
• Assist in preparation of bill narratives and draft cost details as required
• Raise, monitor and issue appropriate cheques for clients or third parties as required

Record time for fee earners in their absence or as required

Skills

Key Skills, Attributes and Experience

• Strong EA skills
• Excellent communication and interpersonal skills
• Extensive organisational skills and attention to detail
• Able to manage pressure and conflicting demands on time
• A committed team player
• Proactive and enthusiastic
• Commercially aware

Practical Experience/Academic Qualifications

Minimum of 5 GCSEs or equivalent including English and Maths and/or a minimum of 2 years’ secretarial experience in a corporate/professional services / technology/ media 

Office Skills

• High level of proficiency with Microsoft Office specifically:
• Word and Outlook
• Some knowledge of PowerPoint and Excel
• Typing speed of at least 60 wpm
• Knowledge of iManage and 3E