Legal PA - Intellectual Property Disputes (initial contract)

Legal PA - IP / Litigation (9 month fixed term contract) supporting a Partner and Fee Earners leading international law firm.

Duties

• Proactive diary management and organisation of the day-to-day schedule of fee earners, to include the identification and resolution of potential issues
• Coordination of meetings, to include the consideration of and responsibility for making all necessary arrangements are in place with a focus on hybrid working ensuring relevant technical meeting set up and links shared for all attending
• Support fee earners with efficient mailbox management, agreeing appropriate level of responsibility.
• Planning and coordination of comprehensive travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries etc
• Respond to telephone calls in a professional and confident manner, appropriately manage call responses and messages
• Prepare correspondence, presentations, reports and manage utilisation of central support services for legal documentation
• Take responsibility to keep up to date with required skills on the latest technology and communication systems and identify and promote the most efficient way of working
• Act as first point of contact for team supporting technical issues and challenges particularly in line with the roll out of new systems and processes
• Maintain up to date knowledge and ensure compliance of the firms policies and required standards, including awareness of risk and all elements of client security
• Effectively manage hybrid working maintaining a high level of communication with team members at all times and deliver a proactive high level support regardless of individuals daily desk location
• In addition to the above and due to the evolving nature of the role there may be additional projects or tasks dependent upon individual role and any specific team requirements.

Litigation experience would be advantageous but not essential within this role, however experience in a similar professional services or law firm would be ideal, so that they could hit the ground running with matter management tasks and billing.

The hybrid working is 60/40 but, the successful candidate would be expected to be in the office more than this initially to ensure smooth transition and have support available in the early days.