Legal Secretary

Legal Secretary

As a Legal Secretary within my client's legal organisation, you will play a pivotal role in providing comprehensive administrative support to their commercial and conveyancing legal team. Your attention to detail, organisational skills, and understanding of legal processes will contribute to the smooth operation of our commercial property portfolio and ensure compliance with legal requirements.

Key Responsibilities:

• Administrative Support: Provide administrative assistance to the commercial property legal team, including managing calendars, scheduling appointments, drafting correspondence, and maintaining electronic and physical filing systems.
• Document Management: Assist in the preparation, review, and organisation of legal documents related to commercial property transactions, leases, contracts, and other legal matters.
• Due Diligence Support: Coordinate due diligence activities for commercial property acquisitions and dispositions, including gathering and organising relevant documents, facilitating communication with internal and external stakeholders, and maintaining due diligence checklists.
• Lease Administration: Support lease administration tasks, such as drafting lease agreements, processing lease amendments and renewals, tracking key lease dates, and maintaining lease files and databases.
• Legal Research: Conduct legal research on commercial property law, regulations, and industry trends, and assist in preparing summaries, memos, and presentations for the legal team.
• Communications and Correspondence: Serve as a point of contact for internal and external stakeholders, including tenants, landlords, vendors, and legal professionals, responding to inquiries and facilitating communication as needed.
• Compliance Monitoring: Assist in monitoring compliance with legal requirements, including zoning regulations, environmental laws, lease terms, and property management agreements, and alerting the legal team to any potential issues or concerns.
• Financial Administration: Support financial administration tasks related to commercial properties, including processing invoices, tracking expenses, preparing billing statements, and assisting with budget management.
• Meeting Coordination: Coordinate meetings, conference calls, and other events for the legal team, including scheduling, preparing agendas, distributing materials, and documenting meeting minutes as required.
• General Office Duties: Perform general office duties such as photocopying, scanning, faxing, filing, and ordering office supplies, ensuring the efficient operation of the legal department.

About You:

• Previous experience in an administrative role within a legal environment, particularly with exposure to commercial property law and transactions.
• Familiarity with legal terminology, document drafting, and legal research methodologies.
• Strong organisational and multitasking skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications (e.g., document management systems, legal research databases).
• Attention to detail and accuracy in document preparation, data entry, and record-keeping tasks.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Team player with a positive attitude, strong work ethic, and willingness to take on new challenges and responsibilities as needed.

Job Offer:

• Location - Walsall
• Hours - Full Time
• Opportunity to join a well established legal organisation
• Immediate start
• Temporary contract position

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