Legal Secretary - Hybrid

JOB TITLE: Legal Secretary - Hybrid

HOURS OF WORK: 9am - 5.30pm Monday to Friday

LOCATION: Manchester City Centre

BENEFITS: 25+stat holidays - Death in Service Pension + Bonus

Do you have excellent document production skills? Are you able to deal with track changes, numbering, and formatting? Our client based in Manchester City Centre has an exciting opportunity. They are looking for a Legal Secretary to join their team and provide high-quality and efficient first-class administrative support and secretarial service to the Fee Earners.

Main Purpose of the role:

Report directly to a fee earner or fee Earner and provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

• Copy typing using the BigHand digital dictation system
• Creating new clients and information in the database with full and accurate data
• Maintain the in-house database in line with the company's procedures and the Data Protection Act
• Ensuring that all data is accurate and up to date at all times
• Ensure that all typed work is accurate and proof-read before being handed to the fee earner
• Prepare correspondence, documents (including track changing), and enclosures as applicable
• Ensure that signed correspondence is sent promptly to the Post Room
• Diary management - appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required
• Extensive client liaison - communicate professionally with clients' internal staff on the telephone and by email, relaying messages where possible.
• Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner
• Filing, both paper-manual and electronic
• At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors' Regulation Authority and The Law Society rules, Solicitors' Accounts Rules, Data Protection Act, etc.)
• In all dealings with clients and others, internally and externally, behave professionally, helpfully, and courteously at all times and ensure the positive representation of the firm
• Work as part of a team when work is requested by any other fee earners

PERSON SPECIFICATION:

• Minimum experience of 12 months as a Legal Secretary
• Experience with track changes, numbering, and formatting
• Confident, clear, and articulate communication skills both orally and in writing
• Well presented and appropriate to a professional business environment.
• Pleasant telephone manner, speaks clearly and fluently
• Ability to work in a planned and organised way, but can multitask
• Manages time effectively
• Methodical, accurate, and consistent even when under workload and/or time pressures
• Adapts and fits in well, able to work independently and within a team
• Awareness of the need for confidentiality
• Accurate typing speed of 60 wpm
• Experience using MS Office
• Professional approach