Legal Secretary Real Estate

Law firm seeking an experienced Secretary to join their Real Estate Team based in either their Glasgow or Edinburgh office.

• If Glasgow based Reception duties will also be require - Dealing with incoming telephone calls and enquiries and welcoming clients etc.

• Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
• Running legal comparisons
• Drafting and where appropriate sending letters, faxes and emails
• Scanning, photocopying and engrossment of documents
• Handling confidential information
• Partner diary management and meeting bookings
• Partner travel bookings
• Dealing with clients in person and on the telephone
• Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
• Delivery and collection of documents
• Preparation of forms and administration of title deeds and wallets
• Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
• Completing cash entry forms
• Preparation of forms for new clients/matters
• Client verification procedures
• Creation of new matters in iManage filing of documents in Worksite document management system
• Microsoft Office and digital dictation systems experience essential
• 12/18 months experience in a Legal Secretary role essential
• High attention to detail and good communication skills
• Strong typing skills
• Time management and organisational skills essential
• Office-based – Edinburgh or Glasgow
• Hours 9 – 5.30pm