Address
Form of work
SalaryMAIN PURPOSE OF JOB
As a Legal Secretary you will provide secretarial and administrative support to the Solicitors in the office.
SCOPE OF JOB
Responsible with other secretaries for undertaking secretarial and client liaison work on behalf of all fee earners. You will be responsible for keeping vital records up to date and for typing up letters and important documents. You will have additional duties such as answering the telephones, filing, organising diaries and making appointments and preparing Court forms. In addition you will be expected to attend to client’s in Reception as and when necessary and/or undertaking postal duties on a rota basis.
KEY RESULTS REQUIRED OF THE JOB
The typing requirements of the fee earners are completed accurately and at the time required (given reasonable notice) and despatched correctly.
Client’s files are traceable and available when required by fee earners.
Clients are satisfied with the way they are dealt with.
MAIN DUTIES AND RESPONSIBILITIES
Duties to client
1. Taking telephone messages from clients for fee earners and relaying them to fee earners promptly.
2. Answering client’s minor queries regarding the files/matters for example the date of the next hearing.
3. Making appointments for clients on behalf of fee earners (if necessary).
4. Receiving clients and conducting them to fee earners offices (if necessary).
5. Receiving payments made by client’s at Reception (if necessary) and relaying any payments received promptly to the Cashier.
General Workload
1. Audio typing with the use of P’C word processors.
2. Entering data on database.
3. Filing and maintaining client’s files in good order so that they are complete and easily traceable.
4. Photocopying.
5. Postal duties one day per week.
Staff Responsibilities
1. Responsible for working with other secretaries as a team to complete work created by fee earners.
2. Undertaking training as required to maintain competence in the role.
3. Discreet maintaining confidentiality in relation to Clients at all times.
4. Good at spelling and grammar.
5. Able to meet deadlines.
6. Polite and helpful.
7. Accurate and show good attention to detail.
Financial Activities
1. Receiving payments by client’s at Reception.
2. Typing invoices and liaising with Cashier.
3. Requesting cheques from the Cashier.
Office Systems
1. Have knowledge of and comply with all applicable office procedures as defined in the Firm’s Office Manual.
2. Be able to use the following office equipment and to ensure the same are usable at all times i.e. franking machine kept topped up.
· PC (word processing and database)
· Fax machine
· Photocopier
· Franking machine
3. Provide refreshments as required for client’s and fee earners .
4. Undertake any other tasks, as reasonably requested by a partner, within the jobholder’s capability and as may be expected in a small organisation where successful running relies on teamwork and adaptability.
Job Types: Full-time, Permanent
Pay: £20,820.80-£22,000.00 per year
Benefits:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Expected start date: 20/05/2024
