Legal Support Officer

Part time, 25 hours per week

West Oxfordshire District Council is dedicated to maintaining and enhancing West Oxfordshire as one of the best places to live, work and visit in the UK. We provide a range of important services including waste and recycling collections, planning, housing, leisure, community safety and environmental health. The Council has an ambitious Council Plan focussed on a range of important priorities including climate action, strong local communities, and a vibrant district economy. We want to deliver excellent modern services whilst ensuring the financial sustainability of the Council. We also want to continue working in close partnership with our local communities and other important partners.

About the role?

We are on the lookout for a proactive and efficient Legal Support Officer to enhance our Legal Services team. This role is pivotal in supporting our team of lawyers with administrative tasks and development of administration requirements, records and systems.

Key Responsibilities:

• Providing administrative support such as copying, collating court bundles and other documents.
• Maintaining a compliant filing system, including opening and closing files.
• Scanning and updating Council deed records lists, sealing and binding documents when necessary.
• Managing diaries and inboxes for the Legal Services team.
• Coordinating requests for document executions by attaching the Council's seal.
• Managing and updating the Legal library and archive.
• Carrying out daily maintenance of Legal Support software/systems.
• Handling non-contentious enquiries regarding ex-local authority properties and Freedom of Information requests.
• Overseeing the payment of invoices and maintaining stationery stocks.
• Providing support with land registration and other Land Registry applications where applicable.
• Liaising with other service officers, Barristers and Court officials in support of Chartered Legal Executives and Solicitors.
• The ideal candidate should be able to manage their workload independently, be responsible for Legal records and provide support for a diverse range of tasks. While the role is varied, on-the-job training will be provided as required.

Join our team and contribute towards our mission of delivering excellent public services. If you have a knack for administrative support and a commitment to public service, apply now and become a part of our dedicated team.

This is a new role which will cover West Oxfordshire. Within the District, there are plenty of places to see and visit whether you love hiking or cycling. With our agile working ethos: you will be spoilt for choice.

You will need?

• Educated to A-level or equivalent standard.
• A high level of IT skills to undertake the inputting of complex data accurately onto different systems
• Good written and oral communication skills
• Proactive/self-motivated
• 3 years' experience of working in a multi-disciplined environment in a supporting role

For more information about this role please see the Job Description/Person Specification.

What can we do for you?

• Agile working allowing a mix of home and office working
• Flexible working arrangements(depending on the role)
• 26 days paid annual leave (pro rata if you are working part time) plus bank holidays, which increases to 29 days after five years' service and 32 days following 10 years' continuous service
• In addition you will have an extra two volunteering days a year for you to support a charity of your choice
• Health cash plan giving you cash back on health, dental and eye care
• Generous contributorylocal government pension scheme
• Employee Assistance Programme 24/7, providing positive, preventative and supportive advice and counselling to deal with everyday events and issues
• Cycle to work scheme
• Salary sacrifice car lease scheme with huge tax and NI savings to be made on electric cars
• Paid for access to digital financial advice (covering mortgages and other finances)
• Generous sickness cover above statutory entitlements

Terms and conditions apply

These are just a handful of the benefits that you can enjoy when you join us!

To apply for this position please click on "apply now" within this page to complete an application form and supporting statement together with your CV. Please tell us about your skills, knowledge, qualifications, experience and how they meet the criteria listed above and in the job description/person specification. It's important that we're a good fit for each other, so let us know what's important to you and why you want to work for West Oxfordshire District Council. Your CV will not be available to the hiring manager unless you are shortlisted for interview to assist with our non-biased screening process so please ensure you complete the application form in full.

It is important that our staff reflect the diversity of our community, and we therefore welcome and encourage applications from people of all genders and sexual orientation, those from Black, Asian, and other minority ethnic backgrounds, and those with disabilities.

Accredited of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies - Please state this within your covering statement or in a separate email.

Our organisation is committed to safeguarding the welfare of vulnerable adults, young people and children. Safer recruitment practices are applied to all job vacancies

Safer recruitment practices are applied to all job vacancies. Successful candidates will be required to complete a pre-employment medical questionnaire; provide references; proof of identity; nationality and immigration status; three years' employment or education history (if applicable) and, in some cases, verification of criminal record.