Address
Form of work
Salary1
The post holder will be responsible for the effective and efficient management of all mail items for the establishment in line with the National SPS Policy & Standard operating Procedure There may be a requirement to work in various other administration departments.
Responsibilities
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Correctly identify all mail into relevant categories i.e. Prisoner Confidential Correspondence/Prisoner General Correspondence/General Correspondence together with any damaged mail items.
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Complete relevant inventory sheets as per standard operating procedure.
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Check all prisoner mail to ensure all named prisoners are located within the establishment.
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To maintain accurate records for all mail processes as per standard operating procedures
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To ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.
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To comply with any other duties deemed necessary, which are commensurate with their grade.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
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A minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment - ESSENTIAL
Knowledge, Skills and Experience Requirements
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Competent in the use of Microsoft Office packages including Word and Excel- ESSENTIAL
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Ability to effectively prioritise workload to meet departmental and organisational deadlines - ESSENTIAL
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Experience of working in an administration setting - ESSENTIAL
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Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines - DESIRABLE
Behaviour Requirements
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Listen & Communicate
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Relationships & Collaboration
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Plan & Organise
Selection method 1 1
Interview
