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About the job
Job summary
This is an exciting role within the Operational Delivery team in UKHSA. As MAPs Administrator, you will be responsible for ensuring efficient operations in the office and laboratory.
The post holder will also be responsible for a range of secretarial, administrative, and clerical duties such as: being the first point of contact for MAPS queries, booking travel/hotel arrangements and producing tables or graphs (Microsoft Excel and Microsoft Access, basic/intermediate level).
Salary & Grade: £26,392 - £26,994 – AO, Inner (Pro rata)
Location:
This role will be based onsite at our Colindale location: 61 Colindale Avenue London NW9 5EQ.
The working hours for this role are 18.75 hours per week: Wednesday is a half-day with a 12:30 PM start, while Thursday and Friday are full days.
*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available. *
Job description
Responsibilities section:
The job holder will be required to carry out the following responsibilities, activities, and duties:
- Responsible for ordering office and laboratory consumables from UKHSA Stores and external suppliers, using the procurement module in MAPS.
- Monthly reconciliation of orders.
- Expenditure reports run as required or requested liaising with EQ (Band 5) administrator on budgets.
- Liaison with commercial companies and suppliers regarding invoice queries, returns and orders. Receive and chase orders for RL-C.
- To be the first point of contact for MAPS queries for all Unit staff enquiries.
- Obtain quotations from external suppliers, as requested by RL-C senior staff and in liaison with the UKHSA Procurement Team.
- Maintain up-to-date contact list of Suppliers for RL-C.
- To maintain records and files relating to Stock Control including stock rotation (stationery).
Please review the full Job Description for a list of responsibilities.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Person specification
Essential Criteria:
It is important through your application and Statement of Suitability of 600 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description):
Essential
- 3 GCSEs (grades A-C only) or equivalent, one of which must be English language or secretarial experience.
- Knowledge of Word, PowerPoint and Outlook (Microsoft Office) to intermediate level.
- Knowledge of Excel and Access (Microsoft Office) to basic level.
- Experience of an electronic ordering system.
- Acquiring new skills.
- Good interpersonal skills.
- Willing to learn.
- An understanding of and commitment to equality of opportunity and good working relationships.
Desirable
- Working knowledge of Excel and/or Access (Microsoft Office) to Intermediate level
- Take and transcribe minutes.
- Interest in healthcare/public health.
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description – please do provide evidence of how you meet this.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
If you are successful at this stage, you will progress to an interview.
STAGE 2 – INTERVIEW
This stage will involve an interview by MS Teams.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours will be used at the interview:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Problem Solver
- Team Player.
Expected Timeline:
Advert close: 23:55hrs on 7th April 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: w/c 8th April 2024
Interviews: w/c 16th April 2024
Please note these dates could be subject to change.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
