Marketing PA (12 month FTC)

Overview

Marketing PA (12 month FTC)

Location : London - Bishops Square

We are currently recruiting for a PA to join our Marketing department on a 12 month FTC.

Department purpose

The business development, marketing and communications team is integral to the setting and achievement of the firm’s global client strategy, which includes guiding the partners and associates in their pursuit of becoming the clients’ trusted advisers, building and maintaining long-lasting, deep institutional client relationships, winning new clients, increasing the visibility of the firm globally, and positioning the firm as the thought leader and most advanced law firm among the global elite law firms. The function works as one team across the globe with very close collaboration between the central groups, such as communications, and the professionals working in local offices, practice groups, sectors and clients.

Role purpose

Reporting to the Chief of Staff, we are currently looking for an experienced PA/EA to provide effective and high quality support to a number of the Global Heads within the Marketing Team on an FTC basis to cover an internal secondment.
 
Key relationships

• Chief of Staff
• Other Marketing PAs
• Peers across the wider business development, marketing and communications team globally
• Broader business teams, including but not limited to Finance, IT and Business Services

Role and responsibilities

Providing support to the Heads which they support and the broader Marketing Operations Team, including but not limited to:

• Organising travel and accommodation
• Processing expense claims (Head level only)
• Diary management (Head level only)
• Assisting Heads and Chief of Staff with budget management
• Liaison with contacts at clients and other external organisations
• Setting up of conference calls/online meetings
• Assisting with organisation of events (virtually and in-person)
• Implementation of global and London wide organisational and administrative initiatives
• Producing communications, correspondence, presentations, spreadsheets, reports and stats as required
• Maintaining intranet pages and wikis
• Ensuring databases are kept up to date
• Providing support on team projects where necessary
• Preparation and regular updating of brochures, presentations, reports, structure charts etc (liaising with other business teams)
• Ad hoc department wide projects and tasks allocated by the Chief of Staff

Responsibility for assisting with on-boarding of new joiners within the teams which the role supports which includes but not limited to:

• Compiling an introductory schedule of meetings
• Pulling together a new joiner pack
• Producing and updating structure charts

Key requirements

• Strong knowledge of Microsoft Office Suite, particular skills with Excel and PowerPoint preferred
• Well organised, with the ability to work under pressure and prioritise and manage competing demands
• Project management skills would be useful including the ability to manage budgets
• Excellent written and oral communication and interpersonal skills
• Shows initiative/proactivity, enthusiasm and willing to become involved in additional projects as and when required
• Maintain tact and diplomacy, trust and confidentiality
• Strong relationship building skills and being a team player is critical
• An eye for detail, with excellent accuracy
• Willingness to help organise others
• Have an enthusiastic approach to change and adapt to an ever-evolving role
• Provide exemplary standard of services to clients, whether internal and external
• Take responsibility with regard to team-building and providing a supportive environment to colleagues
• Take responsibility for ensuring personal development and IT skills are maintained and improved
• Organisation of team building events/training/social events
• Experience using Vuture is beneficial but not essential

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of Allen & Overy’s recruitment team who will work with you to provide any reasonable adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing an onsite gym, wellbeing centre and GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, season ticket loans and online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together. If you would like additional flexibility we will of course consider this in line with business needs.