Medical Education Administrator

Generic: To provide support for all aspects of Medical Education to the DME, College Tutor, Medical School Lead and Medical Education & Staffing Manager in a secretarial / administrative capacity. To co-ordinate any routine correspondence in relation to educational matters, ensuring the appropriate dissemination and circulation of such correspondence. To follow up on any actions from above correspondence as identified or requested by the DME or Medical Education Manager To prepare agendas and papers for relevant educational meetings (e.g. Training Committee, Clinical Practice, Psychotherapy, Junior Doctor Forum), attending where necessary to minute take and ensure agreed action points are implemented. Coordinate and maintain a database of individual Doctors mandatory training needs to ensure compliance and notify doctors of their individual training compliance records requesting that they book onto relevant training courses in a timely manner. On occasion, search for appropriate venues and catering facilities for in house courses and conferences. Prepare such venues to ensure that they are fit for purpose (correct technology available, suitable environment, catering and facilities). When in house events are taking place, liaise with both visiting facilitators and participants ensuring that they have the appropriate materials. Maintain attendance logs, actively following up non-attenders, providing reports to supervisors and Medical Education committee meetings as required. General duties to support the Medical Staffing Team as and when appropriate. Co-ordinate and set up virtual Reflective practice sessions for Consultants on a monthly basis Co-ordinate, administrate, attend & minute-take Psychotherapy meetings with head of Psychotherapy and various Senior Medical Staff ensuring that any action points identified are followed up and completed. To form a part of the cross cover arrangement for the department during periods of annual leave.Medical Education: Biannually produce the schedule for the Mental Health Continuing Professional Development (CPD) programme which takes place weekly and is attended by all grades of Medical Staff. This will involve arranging local and national speakers, arranging venues and on occasion arranging travel expenses. Produce certificates of attendance for CPD attendees. Produce Certificates for Presenters. Request feedback on the CPD and Junior Doctor programmes to ensure that future training plans meet the needs of its audience. To produce, coordinate and maintain an up-to-date spreadsheet for assurance that Educational and Clinical Supervisors are meeting the competencies to allow accreditation to supervise Trainees on behalf of Livewell Southwest. Be the main point of contact for all Medical Grades enquiring about additional courses or conferences to support their development, providing advice on how to apply for Study Leave and ensure that their individual records are kept up to date. Maintain a database that records conferences/external training undertaken by all Medical Grades. Where appropriate, book Medical Staff onto the most appropriate training course checking that any pre-requisites are met such as qualifications, compliance with medical registration/PDP/organisational criteria and ensuring they receive all associated paperwork.Finance: To maintain accurate records of study leave funding for monthly submission to HEE for reimbursement. The post holder will also be able to advise on what requests meet funding requirements and which category the study request complies with in the absence of the MESM. To co-ordinate and implement the educational programme for Medical Student placements.Medical School Students: To be the first point of contact in dealing with all matters relating to Medical Students placed or due to be placed with LSW. To co-ordinate and implement the educational programme for Medical Student placements. Assist in the operational process and organisation of the Undergraduate teaching programmes in line with the requirements of Faculty of Medicine and Dentistry - University of Plymouth and related Education / Service level agreement. To establish and maintain effective and efficient working relationships with the Medical School regarding Undergraduate placements.Junior Doctor Induction: To jointly co-ordinate the induction process and prepare the Induction Programme for Junior Doctors on a quarterly basis to ensure overall smooth delivery of the programme having regular liaison with MESM to ensure accurate information pertaining to the new Junior Doctors is obtained and that applicable subjects are covered within the Induction programme.