Address We are looking for a Medical Workforce Assistant to join our team to provide comprehensive administrative support. Based within the Medical Workforce Department, the Medical Workforce Assistant will source locum cover for emergency rotas, deal with Medical Workforce queries, process correspondence and support the team with pre-employment checks for ad hoc locum doctors and clinical attachments.
The role involves working in a busy office environment. The successful candidate will need to be organised and efficient as well as being able to work well under pressure.
The ideal candidate will have excellent communication skills with proven recent administrative experience, including keyboard skill and experience of Microsoft Word, Excel and database systems. Candidates will also need to demonstrate a high degree of attention to detail and have the ability to prioritise their workload in order to meet tight timescales.
Support the Medical Workforce Advisor in providing a professional and comprehensive service to medical and dental staff.
Assist the Medical Workforce Advisor with the end to end process for the junior doctor process for HEIW/ SLE allocated doctors and notifying managers of unfilled training posts.
Update and maintain all employee records, both electronic and manual, and to ensure that they are stored appropriately.
Advise staff and managers on terms and conditions of service, maintaining up-to-date knowledge of changes to relevant Employment Legislation and best practice standards.
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 21.03.2024
