Middle School Secretary

Our well known client based in Egham, Surrey is looking for a Temporary Middle School Secretary £27,000-£28,000.
Job summary:
The Middle School Secretary provides essential administrative, attendance, and reception support to students, faculty, and staff within the Middle School.
It is expected that the post-holder provides and maintains a visible and welcoming presence amongst the Middle School community.
Key Responsibilities (but are not limited to) the following:
Administrative Duties
? Greeting and welcoming visitors to the Middle School and supporting requests from parents, students and faculty.
? Handling queries and complaints via phone, email and general correspondence.
? Collect and distribute Middle School post, deliveries from Security, and internal mail, ensuring prompt communication with relevant persons.
? Provide effective assistance with parental inquiries and issues in a timely manner.
? Provide guided and assisted visits for prospective and returning families when
needed.
? Maintain an accurate and up-to-date Middle School calendar on all platforms, ensuring clear communication of events and deadlines to both faculty and parents.
? Provide efficient daily attendance tracking, ensuring student accountability within 30 minutes from the start of the school day.
? Coordinate early pickups and school events, facilitating clear communication between parents, students, and faculty.
? Respond to transcript queries, student data, and recommendations, enhancing student records management.
Event and Field Trip Coordination

? In collaboration with the Middle School Admin team, provide administrative support for
field trips and events, ensuring compliance and maintaining records of student
attendance and incidents.
? Support the execution of Middle School events, including catering, event setup, and graduation preparations.
 ? Provide administrative support for Middle School trips, monitoring the competition of required forms as needed.
Resource Procurement
? Maintain and audit teaching materials with timely orders, ensuring necessary
resources are available when needed.
? Efficient invoicing and filing of financial paperwork, and liaise with the Business routinely.
Attendance Support:
? Record faculty and staff absences and coordinate cover.
? Maintain a record of faculty and staff site departures, contributing to effective tracking.
? Student attendance and lateness management:
? Tracking and managing late arrival to school for students with timely follow-ups with parents.
? Enhanced communication with parents regarding student absences, fostering a collaborative approach to attendance issues.
? Proactive resolution of student attendance and lateness issues, ensuring minimal disruption to student learning.
After-School Activities:
? Accurate attendance tracking for after-school activities, ensuring student safety and accountability. 
? Timely follow-up with parents regarding absent students, maintaining clear communication.
 ? Smooth coordination of transportation arrangements with the busing coordinator, ensuring efficient student transport.
Other Responsibilities:
? Be a welcoming presence for students, create a welcoming and inviting atmosphere
and act as a first port of call for students who require support.
? Attend all mandatory training sessions, professional development days, to
ensure safeguarding and role related training remains current and up to date.
? Represent the School in a professional manner at all times by providing excellent customer service to students, staff, parents and visitors.
? Any other duties that may be reasonably requested by the Head of Middle School.
Safeguarding Responsibilities:
? To know the identity of the School’s Designated Safeguarding Lead and Deputy;
? To proactively be alert to indicators of potential safeguarding issues and report these
immediately in accordance with the school’s procedure;
? To be aware of the School’s policies relating to Safeguarding and Child Protection, Code of Conduct and Health and Safety, and follow their requirements.
? Attend training relating to Safeguarding of Children;
? Engage in safe practice and professional conduct to safeguard children to mitigate against the potential for misunderstandings or situations being misconstrued
? Create safe and secure learning environments.