Office Administration & Telephonist

Elis is an international multi-service provider, offering textile, hygiene and facility services solutions. Present in Europe and Latin America, we are a leader in most of the 28 countries in which we operate, employing 45,000 professionals at 440 production and services centres. We work for public and private organizations of all sizes and across all sectors.
This role will provide professional reception duties and administrative support to the Basingstoke office in respect of day to day administration and project work. The successful candidate will operate a busy switchboard, greet visitors, maintain stationery supplies, frank post.

• To answer telephone in a prompt and professional manner, transfer call to appropriate person/department. To include helping customers with queries
• To greet visitors into Head Office and inform them of the Health and Safety procedure.
• To open and distribute post in the morning, to label and frank post in the afternoon. This includes sending & recording received Special delivery, Recorded or registered mail as required.
• Organise for couriers to collect items when required, reconcile invoices when received.
• Order stationery for Head Office, this includes checking the supplies cupboard
• Order printer & toner cartridges, reconcile invoices & arrange recycling of old cartridges.
• Order Director Lunches & any buffet or other lunch requests, reconcile invoice when received
• Book Taxis as & when required, take receipt of hire car keys & advise recipient.
• Update and publish the internal vacancy list.
• Respond and provide details to reference requests.
• Ensure that reception area is kept clean and tidy at all times;

• Excellent communication skills, able to communicate at all levels
• Highly customer focused.
• Fully computer literate with Microsoft Office packages Inc Excel, Word
• Able to cope under pressure and manage several projects simultaneously.
• Able to manage time efficiently and effectively. Set own priorities and work without supervision.
• Able to use own initiative.
• Accurate and diligent.
• Confidential
• Smart appearance

• 29 Days Holiday
• Discounted Gym Membership
• On-site Parking

This is a great opportunity to to join a team that offer a really friendly, supportive environment where growth and development are encouraged.