Office Administrator

KEY RESPONSIBILITIES

• Taking inventory of office supplies and ordering
• Helping establish, implement, and maintain office procedures.
• Assisting senior management team when needed
• Excellent written and verbal communication
• Manage online and paper filing systems.
• Record office expenditure and manage the budget.
• Maintain supplies of stationery and equipment and staff uniform
• Maintain the condition of the office and arrange for necessary repairs.
• Oversee the recruitment of new staff, sometimes including training and induction.
• Ensure adequate staff levels to cover for absences and peaks in workload by consulting with temping agencies.
• Assist with staff appraisals, performance management and disciplinary administration.
• Promote staff development, engagement, and training.
• Write reports for senior management.
• Review and update health and safety policies and ensure they're observed.
• Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
• Arrange regular testing for electrical equipment and safety devices, liaise with suppliers of infrastructure to manage maintenance schedules of equipment.

SKILLS REQUIRED

• Excellent organisational and time-management skills
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office packages
• Strong IT and typing skills.
• The ability to prioritise tasks and work under pressure.
• The ability to manage your workload efficiently.
• Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and Board level.
• Negotiation and relationship-building skills
• Attention to detail.
• Flexibility and adaptability to changing workloads.
• A problem-solving approach to work
• Project-management skills
• A familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential.
• Ability to maintain and manage multiple projects in an organised and logical manner, paying strict diligence.
• Excellent teamwork skill, open to others' ideas and suggestions.
• Demonstrate an ability to prioritise amongst competing tasks.
• Must be a natural relationship builder with integrity, reliability, and maturity.