Office Administrator - Construction

Job Title: Office Administrator (Construction Company)

Main Duties and Responsibilities:

• Sort delivery tickets efficiently for processing.
• Accurately process delivery tickets into Weighsoft in a timely manner.
• Report any identified issues promptly.
• Check off delivery tickets via Excel reports from Weighsoft.
• Produce daily reports as required.
• Self-bill invoices accurately and promptly.
• Check subcontractor invoices for accuracy.
• Perform regular duplicate checks to ensure data integrity.
• Raise purchase orders for subcontractors.
• Monitor subcontractor ticket submission against Onedrive sheet and Weighsoft records.
• Cross-reference quarry tickets with invoices for accuracy.
• Assist with archiving duties when required.

Skills/Qualifications Required:

• Detail-oriented with a keen eye for accuracy.
• Excellent typing skills, maintaining a speed of 45 words per minute with high accuracy.
• Basic Excel skills such as using Ctrl+F for searches, applying filters, and applying conditional formatting to identify duplicate entries.
• Ability to work effectively under pressure and meet deadlines.
• Capable of working independently or as part of a team.
• Strong organizational skills and the ability to manage own workload effectively.
• Excellent communication skills, both verbal and written.

This role demands meticulous attention to detail, proficiency in data processing, and the ability to manage tasks efficiently within a fast-paced construction office environment. The ideal candidate will demonstrate initiative, reliability, and the capacity to maintain accuracy while working under pressure.