Office Administrator

Part-time (full-time could be available for the right candidate)

Salary - £18,000 - £24,000 per annum (dependant on experience) (pro-rata for part-time)

Location : Wymbush, Milton Keynes. (Office-Based)

At Facilities Management Solutions Ltd, our success is dependent on our people, productivity, and procedures. An Office Administrator is the supportive force driving each of these areas, and we re currently seeking a superstar to join our small, well-established team in Milton Keynes. The ideal candidate for the role is a team player, well organised, and a problem solver with superb communication skills who has the ability to multitask. This person should have prior experience thriving in an administrative capacity in a busy office environment. Every day is different at FMS, so the ability to handle the unexpected is an essential quality to bring to the position.

We are looking for the right person to fill an office based, part-time role (however a full-time role could be discussed for the right candidate).

Objectives of this Role -

Working with the Operations Director and Business Development team to ensure that the office is organised, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning

Support the office with answering inbound calls, building proposals and quotations, managing CRM systems, supporting the financial side of the business with inputting invoices

Act as primary liaison between clients, sub-contractors, engineers and management, providing information, answering questions, and responding to requests

Oversee and achieve goals while maintaining an efficient, productive, and positively cultured office

Responsibilities -

Answer and direct phone calls promptly, maintain office efficiency arranging necessary appointments

Perform a variety of administrative duties

Assist with the financial side of the business by preparing and sending invoices; maintaining client databases; track accounts and oversee the invoice workflow

Schedule and track meetings and appointments

Track new enquiries, distributing these efficiently to the sales team

Oversee and manage our partners and their H&S documentation

Send reviews to clients after completion of projects

Support the marketing team with projects and events

Support the team in building our growing portfolio of partners

Required Skills and Qualifications

Proven administrative experience

Superb written and verbal communication skills

Strong time-management skills and multitasking ability

Proficient in Microsoft Office, with the ability to quickly learn new software and systems

Solid interpersonal skills

Previous success in office management

Experience developing internal processes

Comfortable handling confidential information

Ability to adapt to changing situations in a calm and professional manner

Reliable

Team player

Able to have fun!

NO AGENCIES PLEASE