Office and Facilities Coordinator

Are you someone who enjoys organising, taking charge of situations, and being the dependable problem-solver in the workplace? Can you efficiently handle multiple tasks and manage a varied workload? If this describes you, then you're a perfect fit for this role! You'll be a valuable member of our team, dedicated to ensuring the office operates seamlessly. Your role will involve maintaining the fantastic work environment and ensuring we stay well-organised. This position offers chances for growth and learning in a supportive setting.

Main Accountabilities

· Maintain the office environment to ensure consistently high standards.

· Provide assistance in the showroom to enhance our wholesale partners experience.

· Oversee the signing-in process and manage guests professionally.

· Assist with the gym and hospitality services across site for both staff and visitors.

· Efficiently manage lunch arrangements and guest services.

· Uphold health and safety protocols.

· Fulfil the role of Fire Marshal, ensuring staff preparedness and adherence to safety procedures.

· Coordinate the ordering and distribution of office stationery.

· Take charge of restocking fridges and managing inventory of all office consumables, including printers and kitchen supplies.

· Ensure a constant supply of milk, tea, coffee and essentials like toilet and kitchen rolls.

· Proactively manage the office environment to ensure tidiness and adhering to organisational standards.

· Maintain cleanliness standards and oversee cleaning management.

· Implement effective recycling and rubbish disposal practices.

· Managing incoming correspondence, including the distribution of parcels.

· Manage facility contracts and liaise with service providers.

· Report and coordinate repairs for any broken or malfunctioning items.

· Assist and support with IT equipment set up and other hardware requirements.

Order equipment for new starters and prepare workspaces, ensuring all necessary resources are provided.

· Coordinate building maintenance and promptly address any issues.

· Prime key holder for the Office and manage access as necessary.

· Support with business travel bookings as necessary.

EXPERIENCE

• Highly organized with fantastic communication and problem-solving skills.
• Take ownership of the role and strive to make a difference.
• Flexible and open to evolving business needs and priorities.
• Ability to work in a fast-paced environment.
• Hands on when required. Be prepared to assist at all levels.

You have…

· Strong organisational skills and attention to detail.

· 1 years + experience in a similar role

· Excellent communication skills

You might have…

· Knowledge and passion for sustainability.

We would ideally like you to …

• Flexible and open to evolving business needs and priorities.
• Own the role and make things happen.
• Experience in a fast-paced environment
• Love REPRESENT

*

Benefits

· 25 x days holiday per year

· Company bonus scheme

· Staff discount

· Gym membership

Job Types: Full-time, Permanent

Pay: £25,000.00-£28,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Employee discount
• Enhanced maternity leave
• Free fitness classes
• Free parking
• Life insurance
• On-site gym
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday
• No weekends

Experience:

• office coordinator: 1 year (preferred)

Work Location: In person

Reference ID: Office & Facilities Coordinator